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Delaware County, Ohio · 2 hours ago

Legal Administrative Assistant

Delaware, OH

Full-time

Onsite

Entry Level

2+ years exp

Delaware County, Ohio is seeking a Legal Administrative Assistant to provide administrative support to the Assistant Prosecuting Attorneys in the Juvenile Division. The role involves preparing legal documents, scheduling appointments, and maintaining case files while ensuring effective communication with various stakeholders.

Government Administration

Responsibilities

Prepares legal documents such as complaints, subpoenas, discovery, motions, judgment entries, dismissals, adult contributing and traffic matters, probation violations, warrants and letters

Researches and resolves scheduling issues, conflicts and missing documentation

Opens and prepares case files and proactively requests missing information

Schedules appointments for Assistant Prosecuting Attorney’s and reconciles court calendar

Pull and monitor juvenile court docket and detention hearing list

Closes, seals and prepares juvenile cases to go to Records Center, determines what files can be destroyed per records retention schedule

Answers telephone, screens calls, gives and receives information to witnesses, parents of juveniles, attorneys, law enforcement and juvenile staff

Contacts witnesses and law enforcement to relay necessary case information

Determines case status for Assistant Prosecuting Attorney’s, Caseworkers and Court personnel

Handles client complaints and public inquires

Receives, processes, distributes and maintains incoming and outgoing documentation and correspondence

Monthly juvenile reports

Maintains Matrix with all juvenile cases

Other duties as assigned by the Prosecuting Attorney, Executive Administrator and Juvenile Supervising Attorney

Qualification

Criminal Justice SystemOhio Revised CodeNotary PublicMicrosoft OfficeInterpersonal SkillsProblem SolvingConfidentialityEffective CommunicationOrganizational Skills

Required

High School diploma or GED required

Two (2) years related work experience, preferably in a local governmental office

Notary Public, willing to obtain within a year of employment

Must possess a valid Ohio driver's license and have an acceptable driving record

Knowledge of the Delaware County Criminal Justice System

Demonstrates integrity and reliability, and ability to maintain confidentiality

Ability to communicate effectively both orally and in writing

Knowledge of the Ohio Revised Code, criminal case law, and criminal procedure

Ability to deal with many variables, define and solve problems, collect, analyze and interpret data, establish facts and determine specific action, evaluate and improve process and/or program efficiency/effectiveness

Ability to work with clients who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors

Ability to work independently as well as work as part of a coordinated team of professionals, under pressure, and to set and achieve goals

Ability to organize and maintain large volumes of information and paperwork

Ability to interpret and implement policies, procedures and governmental codes

Superior interpersonal skills, and aptitude for developing and maintaining effective working relationships through teamwork and cooperation with supervisors, subordinates, employees and the general public

Ability to operate normal office equipment such as computer, copier, fax machine, telephone, calculator, paper shredder, motor vehicle, and other equipment necessary to perform duties

Good understanding of and ability to use Microsoft Office (Word, Excel, Outlook and Power Point) and Internet (Explorer and Chrome)