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Comfort Systems USA · 18 hours ago

Project Management Administrative Assistant

Windsor, WI (NAM HQ)

Full-time

Onsite

New Grad, Entry Level

Comfort Systems USA is seeking a Project Management Administrative Assistant to provide administrative and operational support to the Construction Project Management team. The role involves ensuring projects are organized and compliant while assisting with reporting, documentation, and the implementation of new software and process improvements.

ConstructionHeating Ventilation and Air Conditioning (HVAC)IndustrialService Industry

Responsibilities

Provide day-to-day administrative support to the Project Managers and the Construction department

Prepare and distribute weekly and monthly project reports

Set up and maintain project files, including job books and an electronic job folder

Maintain and update project records such as:

Jobsite phone lists

Commission manuals and commissioning calendars

Warranty hours tracking

O&M Manuals

Continuity logs

Facilitate the shop drawing and submittal process:

Logging and tracking submittals

Stamping, printing, and marking drawings

Ensuring proper documentation

Prepare and send project communications to job sites as needed

Software & Process Implementation

Assist with the rollout, implementation, and ongoing support of new construction-related software and tools

Help organize training materials, track adoption, and support Project Managers and field staff during transitions

Support process improvements by helping document workflows, updating templates, and maintaining consistency across projects

Perform other duties as well

Qualification

Documentation ManagementSoftware ImplementationProject ManagementProcess ImprovementCommunication Skills

Required