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Virginia Tech · 7 hours ago

Administrative Assistant - Owens

Blacksburg, VA

Full-time

Onsite

New Grad, Entry Level

$38K/yr - $43K/yr

Virginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. They are seeking an Administrative Assistant to provide clerical and administrative support for the Owens Dining Center, including responsibilities such as scheduling meetings, processing payroll, and maintaining confidential employee files.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Provides clerical and administrative support for Owens Dining Center

Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, typing, and processing administrative documents

Responsible for file establishment, maintenance, and handling

Also responsible for Human Resources administrative duties such as employment paperwork and electronic documentation

Maintains confidential employee files

Works with Student Affairs Human Resources for employment paperwork and electronic documentation during hiring process

Responsible for processing Worker's Compensation claims; processing salary leave reports, wage payroll and files

Reconciles time worked, payroll and leave reports

Prepares daily deposits and credit card log, as needed, in absence of Cash Office Supervisor

Maintains bulletin boards and pleasant office appearance

Receives visitors and employees in a courteous manner and ensures customer satisfaction

Qualification

Office administration experienceBookkeeping skillsWord processing skillsCustomer service skillsMicrosoft OfficeServSafeHACCPWork independentlyTeamwork ability

Required

Previous office administration experience with evidence of processing complex reports, spreadsheets, invoices, payroll/leave administration, Worker's Compensation materials, handling confidential material, and confidential personnel file maintenance

Knowledge of standard office communications and procedures

Strong bookkeeping and word processing skills with emphasis on efficiency, accuracy, and organization

Experience preparing deposits, and processing related paperwork

Excellent customer service and communications skills, both verbal and written to a diverse group of people in a friendly courteous manner

Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously

Demonstrated ability to operate within a team based environment