Apply on Employer Site

Community College of Rhode Island · 13 hours ago

Senior Manager Accounting Operations

Warwick, RI

Full-time

Onsite

Senior Level

$80K/yr - $90K/yr

5+ years exp

The Community College of Rhode Island is dedicated to providing high-quality education and is seeking a Senior Manager of Accounting Operations. This role involves overseeing various accounting functions, developing policies and procedures, and ensuring efficient financial operations within the college.

EdTechEducationHealth CareHigher Education

Work & Life Balance

No H1B

Responsibilities

Demonstrate a commitment to the philosophy and mission of a comprehensive community college

Work collaboratively with others in a diverse and inclusive environment

Perform and coordinate the daily, monthly and annual accounts payable, purchase card, travel, vendor and payment distribution activity of the College, including fiscal year-end activities and multi-year encumbrances

Expedite all college purchase orders for receiving, invoicing, and encumbrance balances in a consistent and timely manner

Supervise the Accounts Payable, Purchase Card, Travel, Vendor and Payment Distribution staff, including the pre-auditing and posting of purchase order-related documents and non-purchase order-related documents for processing through the College’s, State of Rhode Island’s accounts payable and travel and expense systems

Assist in the development, implementation and documentation of financial policies and procedures

Use the college’s enterprise system and other reporting mechanisms to track purchase order, accounts payable, purchase card, travel vendor and payment distribution activity

Prepare schedules and general ledger reconciliations needed for accurate processing of accounting operations function

Ensure accurate receiving documentation is properly authorized, entered into the college’s enterprise finance system and reconciled with vendor invoicing

Coordinate the proper accounting of fixed assets in conjunction with general accounting

Perform testing of the proper functioning of the Accounts Payable System and integration with other college’s enterprise systems components as needed with system upgrades

Prepare, assist and/or coordinate the preparation of schedules, analyses, projections and reports as required

Create and maintain documentation regarding accounting operations procedures

Maintain the paper/electronic filing of all accounting operations source documentation (invoices, purchase orders, delivery checklists, expense reports, etc.), including preparing the documentation for storage both on and off site

Prepare/oversee the annual preparation of IRS form 1099 reporting

Communicate with the College community and others regarding the processing of external vendor payments

Collaborate with the office of Continuous Improvement to create education materials and conduct education sessions for Accounts Payable staff and/or the College Community

Ensure accurate and efficient payment of vendors engaged in procurement activities with the CCRI Purchasing Office, consistent with State, college and Federal policy

Review vendors’ statements, respond to vendor complaints, problem-solve vendor/invoice issues and facilitate positive vendor relations

Other related duties as assigned

Qualification

Accounts PayableFinancial Policy DevelopmentSupervisory ExperienceEnterprise Systems BannerEnterprise Systems PeopleSoftEnterprise Systems OracleMicrosoft Office SuiteAnalytical SkillsInterpersonal SkillsOrganizational SkillsCommunication SkillsIndependent Work

Required

A Bachelor's Degree in Business Administration with a concentration in Accounting

A minimum of Five (5) years' professional accounting experience working for an organization with a complex financial system (Banner, PeopleSoft, Oracle, etc.) with a focus on Accounts Payable

A minimum of Two (2) years demonstrated experience in supervising full time staff

Demonstrated experience and knowledge of computer software, including competency in the Microsoft office suite of products

Demonstrated strong interpersonal skills as well as be able to communicate effectively in both oral and written form

Demonstrated ability to work independently

Demonstrated possession of strong organizational and analytical skills

Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and to communicate the interpretation to others