University of Oklahoma · 4 hours ago
Administrative/Financial Coordinator
Norman, OK
Full-time
Onsite
Mid Level
4+ years expThe University of Oklahoma is seeking an Administrative/Financial Coordinator for the Dodge Family College of Arts and Sciences. This role provides professional administrative support and assists with financial management in the Homer L. Dodge Department of Physics and Astronomy, including budget management and compliance with regulations.
EducationHigher EducationUniversities
Responsibilities
Assists with managing departmental account budgets, including university, grant, and OU Foundation funds
Reviews and reconciles monthly financial and payroll reports to resolve outstanding expenses, payroll issues, and transfers
Serves as departmental liaison with the Shared Business Services Center for coordination of financial, payroll, human resources, and travel transactions
Maintains confidential records and ensures proper documentation and retention
Assists with the development, implementation, and interpretation of departmental policies and procedures
Ensures compliance with federal, state, and university regulations and guidelines
Provides faculty support with purchasing, travel arrangements, reimbursements, funding requests, awards, and general policy questions
Serve as the departmental liaison with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position
Reconciles monthly financial and payroll reports to clear outstanding expenses, payroll, and transfers
Maintain confidential records
Assists with the development, implementation, and interpretation of departmental policies and procedures, ensuring compliance with federal, state, and university policies and regulations
Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests
Serves as departmental liaison with the College Dean’s Office, Shared Business Services Center, other campus units, and community partners
Performs related duties to support the operational function of the department
Qualification
Required
Bachelor's degree in Accounting, Finance, Business, Management, or related field
Will accept 48 months of related experience in lieu of the Bachelor's degree
Strong organizational and time-management skills
Ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office (Excel, Word, Outlook)
Ability to maintain confidentiality and use discretion
Strong written and verbal communication skills
Ability to interpret and apply policy and procedural guidance
Preferred
Experience in payroll, finance, or administrative support
Prior OU or higher education experience
Highly organized with the ability to manage multiple projects and deadlines effectively
Ability and willingness to perform a variety of tasks throughout the day, ranging from urgent, immediate needs to long-term planning and office administration
Strong office management skills
Critical thinking and analytical skills, including researching, collecting, and interpreting data, and preparing reports or responses to inquiries
Welcoming and professional demeanor when interacting with students, alumni, faculty, and staff
Ability to quickly learn new systems, software, and processes
Willingness to work collaboratively with the supervisor, College Dean's Office, Shared Business Services, and other campus units to manage workflows and resolve issues
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
2026-01-16
The Journal Record
2026-01-11
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2025-12-25
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