Vanguard Group Staffing, Inc. · 7 hours ago
Special Event Coordinator
Sleepy Hollow, NY
Full-time
Onsite
Entry Level
$20/hr - $24/hr
1+ years expVanguard Group Staffing, Inc. is seeking an energetic and organized Events Specialist to assist with the coordination of various events. The role involves managing event logistics, reserving rooms, arranging catering, and sourcing vendors to ensure successful event execution.
Hiring Manager
Keyla Portillo
Responsibilities
Reserving rooms for events/meetings on all three campuses, by utilizing their online project management platform
Arranging catering through online project management platform
Submitting facilities work orders through online project management platform and working with facilities to make sure they are executed
Assisting with event logistics in the lead-up to and day of our events
Sourcing vendors, obtaining quotes for items such as business cards, informational brochures and pamphlets, promotional merchandise (pens, water bottles, etc.)
Working with vendors to book services
Sending logos to outside vendors for the creation of promotional items
Putting together quotes in order to get a PO created
Enter information for PO’s and match up with invoices
Organize and manage office supplies and event materials
Assist with day-to-day event needs, catering deliveries, and communication between departments
Qualification
Required
At least 1-2 years of admin/logistical support, preferably with events, tradeshows, or in an academic setting
Proficiency in MS Office
Excellent organizational, follow up, communication and interpersonal skills
Preferred
Interest in event planning, managing a catering/event operation, or prior restaurant or service industry experience
Company
Vanguard Group Staffing, Inc.
Vanguard’s history of matching qualified candidates with New York, New Jersey, and Connecticut’s most prestigious companies has always been one of personalized and dedicated service.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase