Case Western Reserve University · 1 day ago
Business Office Supervisor
Cleveland, OH
Full-time
Onsite
Entry, Mid Level
$20.68/hr - $20.68/hr
2+ years expCase Western Reserve University is committed to providing a transparent estimate of the salary for this position. The Business Office Supervisor will be responsible for administrative, finance and business operations for the Animal Resource Center, providing support and leadership to the department's financial operations.
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Responsibilities
Independently address all account inquiries from financial authorized users, and other university departments related to account management, purchasing, billing, cost containment, cost accounting and budgeting. Provide administrative leadership for administrative operations in collaboration with the Assistant Director for ARC Operations. Has the authority to make exceptions to the policy under certain circumstances and escalate matters to the assistant director as required. (20%)
Supervise clerical and reception staff, ensuring a welcoming service center environment is provided to university staff and visitors. (15%)
Process complex and highly confidential information which includes department accounts, financials, and audit transactions to assure policy and regulatory compliance. Process the monthly close, auditing and follow up of accounts receivable. (10%)
Assist with the management of accounts payable functions, including P-card and Smart Cart transactions. Maintain accurate and up-to-date records for purchases and reconcile P-card statements. (8%)
Relay information on sensitive matters to constituents, external or within the university as the assistant liaison for the ARC with the School of Medicine and the university regarding any financial operations. (8%)
Assist in preparing budgets, reconcile monthly expense statements, budget analysis/ forecasting, expense reports. Will be responsible for submission of Travel and Expense reports. (6%)
Provide coverage of the operations for animal procurement. Facilitate communications between the principal investigators/ research staff, vendors, and university administration. Place orders with vendors. Create and maintain detailed records of over $100,000 monthly spend via software solutions. (6%)
Ensure the department maintains compliance to university policies and other regulatory guidelines regarding purchasing and inventory. (6%)
Coordinate and oversee the ARC employee Occupational Health Program which includes annual safety training, respirator training, TB and Rabies testing and Hearing Conservation. (8%)
Maintain confidential records which include department financials and personnel files. Weekly preparation and review of employee attendance data entry. (7%)
Perform inventory census scanning and census reporting. Review census reports for errors and correct inventory issues. (2%)
Administer the receipt of control and prescription drugs from vendors. Verify and log drug ownership in accordance with Case Western Reserve University policy and federal regulations. Maintain drug security until drug is moved to proper holding location. (2%)
Perform other duties as assigned. (2%)
Qualification
Required
Bachelor's degree in accounting and prefer related experience; OR Associate's degree and 2 to 3 years of related experience OR High school education and 5 years of related experience
Knowledge of accounting principles and practices
Ability to use mathematics to solve problems
Working knowledge of complex administrative practices and procedures
Professional and effective verbal and written communication skills
Strong interpersonal skills: ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, school and university, and with individuals outside the university
Strong organization skills: ability to multi-task, prioritize, and meet deadlines. Must demonstrate time-management, efficiency and attention to detail and accuracy
Excellent administrative skills: ability to maintain effective working relationships and address the potential and current needs of the department
Ability to lead, train, work with, elicit cooperation from, and maintain awareness of communication and learning styles of individual staff members
Ability and willingness to learn and apply new ideas, processes, policies, functions, etc. Must be highly motivated and a self-starter. Must demonstrate the ability and willingness to learn and become familiar with policies, regulations, procedures and practices within the ARC
Ability to work effectively independently and collaboratively within a team
Ability to work with sensitive information and maintain confidentiality
Ability to work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline. Must be flexible in order to respond to project adjustments and alterations promptly and efficiently. Must be able to adapt to varying workloads and respond appropriately to stressful situations
Proven ability to follow-through on assigned projects and provide timely follow-up as needed
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access), database applications for database management, and with internet navigation. Ability to learn and apply software programs and applications as needed
Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest
Ability to meet consistent attendance
Ability to interact with colleagues, supervisors and customers face to face
Preferred
Familiarity with animal research and general research protocols a plus
Familiarity with animal research or related regulations and guidelines is preferred
Willingness to learn and utilize Artificial Intelligence (AI)
Benefits
Excellent healthcare
Retirement plans
Tuition assistance
Paid time off
Winter recess
Company
Case Western Reserve University
Case Western Reserve University is among the nation's leading research institutions.
5001-10000 employees
H1B Sponsorship
Case Western Reserve University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (101)
2024 (103)
2023 (114)
2022 (123)
2021 (86)
2020 (134)
Funding
Current Stage
Late StageTotal Funding
$1.17M2015-10-12Grant· $1.17M
Leadership Team
Caden Kacmarynski
Co-Founder and President - Case Quantum Computing
Christine Kush
Associate Dean, Corporate Partnerships and Executive Education
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