State of Utah · 2 days ago
JJYS Office Specialist II - Slate Canyon Youth Center
Utah County, UT
Full-time
Onsite
New Grad, Entry LevelThe State of Utah is dedicated to providing care for individuals and families, and they are seeking a motivated JJYS Office Specialist II for the Slate Canyon Youth Center. This role involves providing customer service, administrative support, and coordinating meetings and events to assist youth and families in the juvenile justice system.
GovernmentInformation TechnologyLaw Enforcement
Responsibilities
Provide customer service when clients, family or community partners come in
Attend meetings and take minutes
Coordinate meetings, trainings and JJYS events
Provide administrative support
Work with families and youth
General office cleaning
Prepare and process documents; data entry
Maintain files and record keeping systems
Prepare and issue purchase authorizations and submit invoices for payment
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
Work with people in a manner which shows sensitivity, tact, and professionalism
Answer and direct incoming phone calls and emails
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
Maintain supply inventory and assist in purchasing supplies
Prepare and process documents
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Qualification
Required
Provide customer service when clients, family or community partners come in
Attend meetings and take minutes
Coordinate meetings, trainings and JJYS events
Provide administrative support
Work with families and youth
General office cleaning
Prepare and process documents; data entry
Maintain files and record keeping systems
Prepare and issue purchase authorizations and submit invoices for payment
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
Work with people in a manner which shows sensitivity, tact, and professionalism
Answer and direct incoming phone calls and emails
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
Maintain supply inventory and assist in purchasing supplies
Prepare and process documents
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Work independently and is able to use sound judgment
Maintain confidentiality
Multi-task and prioritize workload efficiently in order to accomplish tasks and meet deadlines
Has excellent communication and customer service skills
Has attention to detail when reviewing documents and entering data
Organized and has the ability to multi-task
Professional, responsible, friendly and able to work in a Juvenile Justice setting
Has general knowledge of office equipment
Preferred
May be given to candidates who have advanced office skills and knowledge of JJYS's mission & goals
May be given to candidates who are 19+ years of age
A valid Utah Driver's License
Company
State of Utah
State of Utah provides links to government information sites and departments.
Founded in 1896
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Williamson
Chief Technology Officer
Daniel Frei
Chief Financial Officer- Department of Technology Services
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