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Pet Paradise · 17 hours ago

Senior Payroll Administrator

Jacksonville, FL

Full-time

Onsite

Senior Level

5+ years exp

Pet Paradise is a full-service pet care destination dedicated to providing premium care for pets. They are seeking a Senior Payroll Administrator to manage payroll processing, account reconciliations, and reporting for over 2,000 employees, ensuring accuracy and compliance with payroll transactions.

Health CareHospitality

No H1B

Responsibilities

Responsible for processing biweekly payroll for 2,000+ employees using UKG Pro Pay, made up of a 90% hourly non-exempt / 10% salaried exempt workforce

Oversee UKG Time & Attendance, ensuring timecard integrity, data, and approvals

Manage workflow and adhere to a strict payroll processing timeline, ensuring all payroll transactions are processed accurately and timely

Understand proper taxation for multi-state employees, employer-paid fringe benefits, and quarterly tax reporting requirements

Process garnishment calculations other income withholdings accurately and compliantly

Review and process employee expense reimbursements within payroll batches

Reconcile payroll prior to all transmissions and validate confirmed reports

Advanced payroll reporting and analytics

Create custom recurring and ad hoc reports for Finance, HR, Operations, Veterinary, and other corporate departments

Perform payroll cost analysis and forecasting

Work closely with HR to ensure the integrity of payroll data, including data related to new hires, terminations, transfers, and rate, position, and status changes

Address and respond to payroll inquiries from current and past employees and management

Manage all year-end procedures, including but not limited to W-2’s, 401(k) and Workers’ Compensation audits, PTO accruals, and account reconciliations

Perform other payroll duties, requests, and projects as assigned

Reconcile GL to expense cards and bank account activity

Analyze current procedures in order to improve, develop, and recommend changes to implement

Communicate effectively with team to ensure timely financial reporting

Participate in special projects, as needed

Qualification

UKG Pro PayMulti-state payrollPayroll processingAdvanced Microsoft ExcelAccounting softwareAnalytical skillsCommunication skillsOrganizational skillsProblem-solving skillsTeam collaboration

Required

5+ years of payroll processing experience, preferably in UKG, and 2+ years of general accounting experience

Bachelor's degree in business, accounting, or related field (or equivalent work experience)

Hands-on experience with multi-state payroll and tax laws, accounting software, system integrations, compliance, and process optimization

Experience with UKG Pro Pay, UKG Time & Attendance, UKG Workforce Management, and UKG People Analytics highly preferred

Advanced Microsoft Office skills, including proficiency with Excel (VLOOKUP, pivot tables, etc.)

Ability to effectively communicate and build relationships with all levels of the organization, including corporate team, managers, hourly employees, remote staff, and outside vendors and auditors

Comfortable exercising discretion when dealing with sensitive employee data and payroll information, ensuring confidentiality at all times

Skilled at prioritizing, multitasking, collaborating, effectively communicating, and making informed decisions

Organized, detail-oriented team player who can work independently as needed

Work onsite in an office environment at Pet Paradise HQ, in the San Marco area of Jacksonville

Authorized to work in the US without sponsorship and ability to pass a criminal background check