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Austin Community College · 19 hours ago

Assistant III, Administrative (Grant Funded)

Austin, TX

Full-time

Onsite

Entry Level

$48K/yr - $50K/yr

2+ years exp

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. The role involves providing clerical and administrative support, including managing communications, maintaining schedules, and assisting students with program information.

Higher Education

H1B Sponsor Likely

Responsibilities

Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule

Communicates program information and assists students

Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication

Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems

May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media

Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public

Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets

Compiles and produces routine reports or documents

May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes

May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines

May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects

May oversee the work flow of others, as appropriate

Acts as a liaison for the TRIO UB program and provides budgetary management with the college Business Services department

Assist Project Director with creating and organizing Academic and Summer Component curriculum

Evening and weekend activities as required to meet the demands of the position

Qualification

Customer service techniquesData entryOrganizational skillsBasic bookkeepingSpreadsheet softwareMulticultural orientationInterpersonal skillsAttention to detailMaintaining confidentialityEffective communication

Required

Two years related work experience

High school diploma or educational equivalent

Customer service techniques

Basic bookkeeping procedures

Knowledge and understanding of underserved groups

Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc

Ability to display sensitivity to the educational and psychological issues affecting low-income, potential first-generation college-bound youth and indicate either professional or personal experience in overcoming barriers similar to those confronting the target population from which TRIO participants are selected

Office procedures and practices

Effectively using interpersonal and communications skills

Effectively using organizational and planning skills with attention to detail and follow-through

Entering data, maintaining files, and performing other clerical duties

Maintaining confidentiality of work-related information and materials

Establishing and maintaining effective internal and external relationships

Effective customer-orientation when working with a multicultural population

Use a variety of spreadsheet, word processing, database, and presentation software

May also use social media, work with desktop publishing, and update webpages

Preferred

Associates Degree or higher

Experience working in a TRIO or other similar college bound program preferred

Company

Austin Community College

Austin Community College is a nationally recognized two-year college serving Central Texas.

Founded in 1973

Austin, tx, US

1001-5000 employees

http://austincc.edu

H1B Sponsorship

Austin Community College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (3)

2021 (1)