City Wide Facility Solutions (Washington) · 1 week ago
Part-Time Administrative Coordinator
Kent, WA
Part-time
Onsite
New Grad, Entry Level
$23/hr - $24/hrCity Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. They are seeking a detail-oriented and proactive Part-Time Administrative Coordinator to provide administrative and operational support to the Talent Acquisition Manager, ensuring accurate and organized documentation for Independent Contractors.
Facilities Services
Hiring Manager
Christina L.
Responsibilities
Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors (ICs) for upcoming projects and accounts
Upload and maintain IC documentation (e.g., insurance, licenses, contracts) in the company’s CRM system
Create and manage lists of qualified janitorial ICs for new accounts and coordinate the process of getting them scheduled for property tours
Maintain accurate and up-to-date Independent Contractor records in CRM
Notify the Operations Team of all newly onboarded ICs to ensure they are placed on accounts in a timely manner
Conduct regular audits of Independent Contractor files at specific intervals (30 days, 60 days, 90 days, 6 months, and 1 year) to ensure compliance with City Wide requirements
Support various administrative functions related to the Talent Acquisition and Contractor Management process as needed
Qualification
Required
Previous administrative or coordination experience preferred; experience in recruiting, HR, or operations a plus
Strong organizational skills with excellent attention to detail and accuracy
Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and CRM/database systems
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment
Strong written and verbal communication skills
Professional, dependable, and proactive attitude
Preferred
Bilingual is a plus!
Benefits
Technology equipment provided by company (laptop, iphone)
PTO
Company
City Wide Facility Solutions (Washington)
City Wide Facility Solutions (Washington) is a management company in the building maintenance industry with more than 50 years’ experience offering janitorial and 20+ other facility services.
Founded in 2008
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase