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Cantor Fitzgerald · 6 hours ago

Executive Administrative Assistant

NYC Metro Area

Full-time

Onsite

Entry, Mid Level

$90K/yr - $110K/yr

2+ years exp

Cantor Fitzgerald is a leading global brokerage and financial technology company. They are seeking a highly skilled Executive Administrative Assistant to provide comprehensive administrative and operational support to the Global Suite executive, ensuring smooth operations and enabling the executive to focus on strategic priorities.

Commercial Real EstateFinancial ServicesFinTechManagement ConsultingRisk Management

H1B Sponsor Likely

Hiring Manager

Denise Vigliotti Smith

Responsibilities

Serve as the primary point of contact for the Global executive managing complex calendars, scheduling meetings, and coordinating domestic and international travel

Screen, prioritize, and manage incoming communications to ensure timely and appropriate responses

Prepare, edit, and proofread correspondence, presentations, financial summaries, reports, and other executive-level materials

Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-ups

Assist in organizing and maintaining sensitive financial, strategic, and corporate documentation

Support preparation of materials for board meetings, investor presentations, earnings-related activities, and senior management reviews

Liaise with internal departments (Accounting, Treasury, FP&A, Legal, Risk, ComplianceHR, etc.) and external partners

Track key initiatives, deadlines, and deliverables for the leadership team

Manage expense reporting, invoice processing, and budget tracking for the office

Handle confidential information with the utmost discretion and professionalism

Anticipate executive needs and proactively manage priorities in a fast-paced, high-pressure environment

Identify opportunities to improve processes, workflows, and operational efficiency within the Finance organization

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsFinancial services experienceExecutive support experienceDiscretionProactive mindsetTeam collaboration

Required

Bachelor's degree required

2 yrs supporting senior executives, ideally within financial services or a complex corporate environment

Exceptional organizational skills with the ability to manage multiple priorities and tight deadlines

Strong written and verbal communication skills with attention to detail

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

High level of professionalism, discretion, and sound judgment

Proactive, solutions-oriented mindset with strong follow-through

Ability to work independently and collaboratively across teams and global time zones

Preferred

Bachelor's degree preferred or equivalent relevant experience

Benefits

Health, vision, and dental insurance

Paid time off

401(k) retirement

Discretionary bonuses

Other short- and long-term incentives (e.g., deferred cash, equity, etc.)

Company

Cantor Fitzgerald

Glassdoor3.2

Cantor Fitzgerald is a global financial services firm that specializes in equities, investment banking, and real estate.

Founded in 1945

New York, New York, USA

10001+ employees

http://cantor.com

H1B Sponsorship

Cantor Fitzgerald has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (6)

2023 (1)

2022 (1)

2021 (19)

2020 (15)