Rice University · 2 days ago
Assistant to Vice Provost/University Librarian
Houston, TX
Full-time
Hybrid
Entry, Mid Level
$61K/yr - $70K/yr
2+ years expRice University is ranked among the nation’s top 20 universities and is known for its strong community values. The Assistant to the Vice Provost and University Librarian provides high-level administrative, financial, and operational support for the library, managing various tasks including travel arrangements, purchasing processes, and student employment coordination.
EducationHigher EducationService IndustryUniversities
Responsibilities
Coordinate travel arrangements and reimbursements for candidates and library staff
Track travel requests, approved budgets, and expenditures
Process purchasing, expense reports, requisitions, and payments using the iO financial system
Manage departmental purchasing cards and shared Faculty Club cards, ensuring proper documentation and reconciliation
Assist with check deposits and bill payments
Manage scheduling for shared meeting spaces and coordinate logistics, including room setup and catering
Support meetings, events, and committee activities, including expense tracking and documentation
Oversee office, copy room, and supply inventories
Track student payroll and coordinate all student hiring processes for the library in accordance with university policies and procedures
Serve as a liaison for facilities, parking, and operational requests
Maintain accurate administrative, financial, and operational records
Performs all other duties as assigned
Provide general administrative support to library leadership as assigned
Guides administrators and supervisors on operations, processes, and policies related to student employment
Qualification
Required
Bachelor's Degree
2+ years of experience in an administrative, office management, or operations support role
Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
High attention to detail and accuracy, particularly with financial and administrative data
Ability to handle confidential and sensitive information with discretion and professionalism
Excellent planning and organizational skills
Excellent interpersonal, verbal, and written communication skills
Preferred
Experience working at Rice University or in a higher education environment
Familiarity with institutional systems such as iO
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2026-01-17
2026-01-16
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-16
Company data provided by crunchbase