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Bechtel Corporation · 13 hours ago

Document Management Technician

Tucson, AZ

Full-time

Onsite

Entry Level

1+ years exp

Bechtel Corporation is a global leader in engineering and construction, dedicated to building extraordinary projects. The Document Management Technician role involves providing document management support and coordination of work scope, ensuring accuracy and completeness of project documents and records in accordance with established policies and procedures.

ArchitectureConstructionProject Management

Growth Opportunities

No H1B

Responsibilities

Participates in the maintenance of the document management system and assists with establishing work processes

Interfaces with project team members, client, design partners, and field personnel on a routine basis for the resolution of questions, issues, or actions relating to document management

Keeps abreast of department/project technologies, techniques, and services that are available

Maintains effective communication with other project team members, client, and field personnel to ensure quality and schedule are met as defined, and provides effective problem resolution with the team

Monitors and reviews data entry accuracy for assigned tasks by performing daily, weekly, and monthly quality checks on all documents to verify data accuracy. Ensures records are complete and accurate and compliant with procedural requirements

Adheres to data entry accuracy rates established by the supervisor/organization

Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001

Reviews, logs, indexes, distributes, maintains, retrieves, and files a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines

Assists project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc

Provides guidance to project personnel on records security classification policy and procedures

Assembles information needed to support project activities

Creates and distributes document processing reports, as requested

Provides metrics, as requested

Performs other tasks as assigned by supervisors and managers

Ability to work overtime on short notice as required

Qualification

Document control practicesMicrosoft Office proficiencyDatabase entryFilingAconex experienceEngineering procurement experienceInterpersonal skillsAttention to detailCommunication skillsTeam playerFlexibility

Required

Bachelor's degree with 1-2 years of experience or in lieu of degree, five (5) years of relevant work experience

Must have the right to work and remain in the United States without sponsorship

Must be able to pass a drug screen and background check

Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered

Intermediate to expert proficiency in Database entry and filing. A skills test may be required

Demonstrated knowledge of implementation and instruction on automated applications relative to document control, scheduling, and collaboration

Experience in document control practices and processes

Excellent working knowledge of computer applications

Function well in a fast-paced environment and deal with pressure in a professional manner

Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines

Ability to learn new software applications and train others on software use

Ability to provide guidance to others in work group

Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player

Effectively deal with and adjust quickly to changing priorities

Good oral and written communication skills

Ability to work independently while keeping supervisor apprised of status/issues

Must be willing to travel as required