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West Coast University · 1 day ago

Administrative Coordinator

Anaheim, CA

Full-time

Onsite

Mid Level

$28/hr - $38/hr

3+ years exp

West Coast University is a certified Great Place to Work that values a student-centric culture in transforming healthcare education. The Administrative Coordinator will act as the primary point of contact for campus operations, coordinate events, manage space planning, and support campus leadership with various administrative tasks.

Higher Education

Responsibilities

Act as primary point of contact for coordination of campus/office operations (i.e. security, facilities, IT, parking, HR, UA, and special programs) and provide administrative support to campus leadership as needed

Plan, organize, and coordinate campus events (orientations, trainings, health fair, team meetings, seasonal events, special guest visits) including collateral distribution, room coordination, facilities, IT set up and calendar invitations

Manage space planning and parking needs for the campus/office population, including office/classroom usage and meetings, work with facilities to address building concerns

Setup and onboard new associates to the site

Centralize purchasing for campus departments for office supplies, associate and student meals, event décor/snacks, diplomas, business cards, hotel reservations and conferences, managing purchases within established budget guidelines

Reconcile all credit card purchases including posting to general ledger codes and collecting/attaching department head/ED approvals and receipts, and process campus check requests

Receive and distribute mail and supplies, including payroll distribution and routing of correspondence to and from appropriate parties

Work with outside vendors/visitors to obtain completed certificates of insurance as needed

Establish and ensure HR/Employment policies and procedures are posted and updated, as needed

Work with Safety and Security to organize campus emergency response team and support drills and safety events

Qualification

Microsoft OfficeAdvanced ExcelAdministrative SupportEvent CoordinationBudget ManagementCustomer ServiceSafety AwarenessCAP CertificationCommunication SkillsTeamworkProblem SolvingTime ManagementOrganizational Skills

Required

Minimum of three years' experience performing complex and responsible office and administrative duties, preferably including high level administrative support work for multiple departments in an academic or business office environment

Proficient in Microsoft Office and advanced in Word, Excel, PowerPoint, and Visio

Proficient with Outlook email, calendar, and scheduling assistant

Associates degree or equivalent work experience required