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Cherry Creek School District · 1 hour ago

Department Office Assistant - Student Achievement Resource Center

Englewood, CO

Full-time

Onsite

Entry Level

1+ years exp

Cherry Creek School District is seeking a Department Office Assistant to perform a broad range of administrative, clerical, and support tasks at a central department. The role includes greeting visitors, scheduling meetings, drafting correspondence, and maintaining files, as well as basic bookkeeping and inventory management.

EducationHigher EducationKnowledge Management

Responsibilities

Greet and welcome visitors to the department/building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions

Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities

Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects

Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data

Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material

Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes

Perform basic monitoring and bookkeeping of budgets

Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents

Perform other duties as assigned or requested

Qualification

High School EquivalencyAdministrative assistant experienceMicrosoft OfficeOffice equipment operationBasic computer applicationsInterpersonal skillsVerbal communicationWritten communicationOrganizational skills

Required

Criminal background check and fingerprinting required

High School Equivalency (HSE) diploma

One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience

Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc

Basic knowledge of common computer application software

Basic knowledge of Microsoft Office

Intermediate interpersonal relations skills

Intermediate verbal and written communication skills

Intermediate organizational skills

Ability to operate common office equipment

Ability to work alone and with others

Ability to write routine reports and correspondence

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Light work strength level (lifting or carrying up to 25 pounds)

Primarily works indoors