World Health Labs · 3 hours ago
Personal Assistant to Chief Executive Officer
Miami, FL
Contract
Onsite
Senior Level, Lead/Staff
10+ years expWHL Holdings is seeking a dedicated and resourceful Personal Assistant to support their CEO. The role involves managing the CEO's personal and professional life, including wellness, health administration, and household management.
Strategic Management Services
Hiring Manager
Kristina Ramanauskas
Responsibilities
Meal Preparation & Nutrition: Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts
Grocery Shopping: Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs
Supplement Oversight: Organize and manage 70+ daily supplements
Cycling Support & Equipment Maintenance: Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required
Kitchen Management: Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked
Health Record Coordination: Manage health records across multiple international providers, ensuring information is consolidated and easily accessible
Healthcare Appointments: Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up
Errands: Handle all related health and personal errands efficiently
Provide personal driving services for appointments, errands, and short trips
Manage grocery, personal, and household shopping while ensuring purchases align with preferences
Track, receive, and manage deliveries and online purchases
Anticipate and handle miscellaneous errands proactively
Prepare the home for guests, ensuring a warm, organized, and welcoming environment
Greet visitors, provide refreshments, and ensure guest comfort
Coordinate accommodations and itineraries for visiting guests
Handle all hospitality needs with professionalism and discretion
Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar
Book travel, appointments, and personal engagements as requested
Proactively manage potential scheduling conflicts and ensure smooth daily operations
Maintain flexibility for changes or last-minute adjustments
Oversee daily upkeep and cleanliness of all properties
Coordinate with landlords, maintenance services, and vendors for repairs and projects
Manage household inventory and supplies
Research, scout, and source new accommodations or property rentals as needed
Manage digital tasks such as email organization, online research, and document filing
Track ongoing projects and tasks to ensure timely completion
Handle travel bookings, reimbursements, and administrative follow-ups
Qualification
Required
Non-smoker with a professional, health-conscious lifestyle
10+ years of experience as a Personal Assistant and/or Executive Assistant, supporting private individuals or families
Fluent in English; proficiency in Italian and/or Spanish is an asset
Highly organized, detail-oriented, and able to operate in fast-paced environments
Discreet, trustworthy, and skilled in handling sensitive information
Strong communication, problem-solving, and anticipatory skills
Holds a valid driver's license, passport, and has full-time access to a personal vehicle
Preferred
Well-connected in Miami
Company
World Health Labs
World Health Labs (WHL) provides versatile corporate management solutions and international recruitment services to public and private sector institutions.
Bridgetown
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase