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Kiteworks · 19 hours ago

Senior Payroll Manager

San Mateo, CA

Full-time

Hybrid

Senior Level

7+ years exp

Kiteworks is a company focused on enhancing internal controls and payroll operations. They are seeking a Senior Payroll Manager responsible for overseeing payroll processing, ensuring compliance, and driving process improvements across the organization.

Computer Software

Growth Opportunities

No H1B

Responsibilities

Oversee and process semi-monthly U.S. payroll using ADP Workforce Now, including retroactive adjustments, commissions, bonuses, new hires, terminations, and employee equity-related compensation, ensuring full compliance with applicable regulations

Administer and manage the ADP Time & Attendance system, ensuring accuracy and alignment with payroll processing

Maintain and report on global headcount data, ensuring timely and accurate updates

Serve as the primary point of contact for employee payroll inquiries, delivering a high level of customer service and timely issue resolution

Develop, maintain, and continuously enhance payroll policies, procedures, internal controls, and compliance documentation

Perform monthly payroll close activities, including payroll-related accruals, reconciliations, and variance analysis

Maintain global bonus accrual schedules; prepare and record accrual and payout journal entries; and coordinate closely with payroll and accounting teams across international entities

Manage year-end payroll processes, including W-2 preparation, annual payroll reconciliations, and submission of required wage reports to federal, state, and local agencies

Act as the liaison for international payroll processing, with demonstrated experience consolidating multi-country payrolls into a unified platform

Lead payroll-related audits, including 401(k) audits and other internal or external payroll compliance audits

Manage monthly reconciliations and accruals for PTO, payroll taxes, and payroll-related liabilities

Handle payroll-related state registrations and compliance when new hires are added in new jurisdictions

Administer stock option and equity compensation systems, including recording related transactions in the ERP system

Prepare and manage year-end stock option reporting for U.S. and international entities

Partner with the Corporate Controller and Finance team to support special projects and provide general accounting and financial support as needed

Qualification

ADP Workforce NowPayroll processingEquity compensationAccounting principlesPayroll complianceCustomer serviceAnalytical skillsInterpersonal skillsCommunication skillsTime managementProblem-solvingTeam collaboration

Required

A minimum of 7 years of hands-on payroll experience, with demonstrated ownership of complex payroll processes

Proven ability to identify payroll issues, discrepancies, and process improvement opportunities, and to resolve them accurately and in a timely manner

Highly analytical skill set with a strong working knowledge of payroll operations, accounting principles, and applicable federal and state regulations

Advanced experience with ADP Workforce Now, including Payroll, Reporting, Time & Attendance, and HRB modules

Strong understanding of data workflows, internal controls, and root cause analysis

Strong administrative experience with equity compensation and stock plan administration, particularly using Carta or similar equity management platforms

Excellent interpersonal and customer service skills, with the ability to build effective relationships across teams

Strong verbal and written communication skills, with the ability to clearly explain complex payroll concepts

Ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment

Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent experience); Certified Payroll Professional (CPP) certification highly preferred