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Cooley LLP · 14 hours ago

Legal Support Specialist

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$40/hr - $48/hr

4+ years exp

Cooley LLP is seeking a Legal Support Specialist to join their Litigation team. The role involves providing specialized administrative support to attorneys and paralegals, including preparing legal documents, coordinating court filings, and managing calendars.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product

Draft pleading and discovery documents (e.g., master captions, shell notices, declarations, proposed orders, and proof of services)

Create and maintain files, including electronic files in iManage, Outlook, and shared drives

Arrange for court filings and service of documents (e.g., new complaints and subpoenas)

Electronically file and serve documents with applicable jurisdictions including courtesy and/or chambers copies as needed

Coordinate court reporters and videographers for depositions and court hearings

Assist with deposition exhibit preparations

Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients while coordinating with business intake & conflicts department

Maintain timekeepers’ calendar along with team court-related deadlines, while proactively resolving scheduling conflicts

Schedule and coordinate virtual and in-person client and internal meetings

Communicate with docket department for litigation related deadlines

Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines

Enter time daily in IntApp and maintain appropriate records

Review, distribute, and process prebills

Perform audit letter process

Perform legal research, as requested

Keep abreast of court rules and procedures, legal terminology, and e-filing and filing under seal requirements

Maintain timekeepers’ CLE credits, bar admissions/renewals, and various court admissions

Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy

Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects

Copy and print documents that are not appropriate to send to the service center

Consistently use the CRM tool to support business development in the firm

Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients

Assist other timekeepers and team members, as needed

Work with, delegate, and provide mentorship to practice team assistants, as appropriate

Keep abreast of applicable software and procedural changes at the firm

Participate in pilot programs to test and improve technology or workflow enhancements

Other duties as assigned or required

Qualification

Microsoft Office SuiteIManageAdministrative supportLegal terminologyDocument preparationTime managementCommunication skillsAttention to detailTeam collaboration

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

4+ years of administrative support experience in a law firm or legal department, preferably specializing in litigation practice

Preferred

Ability to navigate and interpret legal procedures and terminology effectively

Bachelor's degree or business college certificate

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (28)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)