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Extra Space Storage · 11 hours ago

Office Assistant

Salt Lake City, UT, United States

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Extra Space Storage is seeking a full time friendly, organized, and detail-oriented Office Assistant to support corporate office operations. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.

CommercialReal Estate InvestmentSelf-Storage

Growth Opportunities

Responsibilities

Answer incoming calls and route them to appropriate personnel

Respond to general inquiries and provide accurate information to callers

Greet on-site visitors and monitor visitor access

Coordinate incoming and outgoing mail, packages, and parcels

Maintain reception area, conference rooms, and shared spaces to ensure a professional appearance

Order and maintain office supplies and inventory levels

Coordinate with the Office Manager, internal teams, and external vendors to support office operations

Provide administrative support to departments and leadership as assigned

Qualification

Microsoft OfficeOrganizational skillsPBX operationOffice equipment proficiencyDiscretionProfessional demeanorTask managementAttention to detailIndependent workCollaborative work

Required

One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience

Prior experience in a corporate or professional office environment

Ability to operate a PBX or multi-line telephone system

Strong organizational skills and attention to detail

Proficiency in operating general office computers and equipment

Ability to work independently and collaboratively

Demonstrated discretion in handling sensitive and confidential information

Calm, friendly, and professional demeanor in all situations

Proficiency in Microsoft Office (Word, Excel, Outlook) or comparable software

Ability to manage multiple tasks, prioritize work, and meet deadlines