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North Carolina State University · 11 hours ago

Event Coordinator

Triangle Area

Full-time

Onsite

Entry Level

$50K/yr - $51K/yr

1+ years exp

North Carolina State University is dedicated to providing service excellence and enriching the student experience. The Event Coordinator is responsible for managing event reservations and catering requests, ensuring events are scheduled and executed in compliance with university policies.

EducationNon ProfitUniversities

Responsibilities

Meet with clients for complex events to determine room setup, audio-visual, staffing, and catering needs. Confirm existing reservations with clients prior to events

Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity

Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution

Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers’ policies

Ensure events comply with University policies, safety regulations, and operational requirements

Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff

Model the Division’s mission and values, and foster a positive, cohesive workplace and congeniality among co-workers

Understand the goals and culture of the organization, and understand how employees’ work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture

Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols

Perform other duties as assigned to ensure Student Centers business needs are met

Qualification

Event coordinationCustomer serviceGoogle SuiteEvent management softwareOrganizational skillsVerbal communicationWritten communicationTeam collaboration

Required

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience

Valid Driver's License required. State vehicle furnished to drive to events or other Campus Enterprises locations

Preferred

Experience in event coordination, hospitality, conference services, or a related field

Strong written and verbal communication skills to effectively communicate with customers, peers and supervisors; and professionally communicate with multiple levels of employees within the University

Strong organizational skills with the ability to manage multiple events simultaneously

Working knowledge of Google Suite (Email, Docs, Calendar, Sheets and Slides) and/or Microsoft Office Suite (Word, Excel and PowerPoint), with the ability to learn additional software

Knowledge of event management software and scheduling systems