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Massachusetts Institute of Technology · 4 hours ago

Financial Coordinator

Cambridge, MA

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Massachusetts Institute of Technology is seeking a Financial Coordinator for the Biology department. The role involves providing complex financial support, managing payroll activities, and overseeing graduate student aid while collaborating with various internal and external stakeholders.

EducationHigher EducationUniversities

Responsibilities

Provides complex financial support operating in a combined centralized and decentralized financial model

Focuses primarily on department-controlled funds and supports payroll, graduate student aid, core research facilities, outreach programs, and special projects

Works collaboratively with Biology Finance staff and interfaces regularly with MIT administrative offices, research institutions, and external vendors

Manages exempt and non-exempt payroll activities, including student and faculty appointments, time sheet approvals, salary distribution and certification, vacation tracking, and compliance with departmental and MIT policies

Serves as the primary payroll contact for students and employees, communicating requirements, deadlines, and resolving issues in coordination with Payroll, Student Financial Services, UROP, HR, and Education offices

Oversees graduate student aid for approximately 225 students per semester, tracking funding sources, creating appointments, submitting awards (including NIH xTRAIN)

Qualification

Financial managementExcelMIT financial systemsData visualization softwareAttention to detailInterpersonal skillsCommunication skillsOrganizational skillsProblem-solving