Glocap Investment Professionals & Executives · 6 hours ago
Executive Assistant Office Manager
Austin, Texas Metropolitan Area
Full-time
Onsite
Mid Level
$85K/yr - $150K/yr
3+ years expGlocap Search is representing a hedge fund startup based in Austin, Texas, seeking an Executive Assistant/Office Manager to support their Founder and manage office operations. The role involves complex calendar management, travel coordination, and providing seamless support for both personal and business matters.
Hedge FundsRecruitingWealth Management
Responsibilities
Maintain multiple complex calendars/schedule management, including recurring team meetings and external engagements
Research management: gather and organize earnings transcripts, sell-side reports, provider research, and create ad-hoc research packs
Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries)
Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items
Gatekeeping of the Founder’s time: screen inbound calls/emails, prioritize requests, and manage access
Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives
Assist with personal and business matters as needed to provide seamless support
HR onboarding: set up new employees with equipment, system access, and compliance requirements
Create and maintain a best practices playbook documenting procedures for all administrative and operational functions
On-the-ground IT: manage logistics, troubleshoot issues, and coordinate with IT vendors/resources
Vendor relationships: research and vet new vendors, negotiate contracts, and ensure the firm receives high-quality service
Expense management: track, organize, and document firm and executive expenses; manage invoices and accounts payable
Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture
Event planning: lead the planning of all team-building offsites/activities, client events, holiday parties and happy hours
Qualification
Required
3–5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred)
Based in Austin, TX (or willing to relocate)
Proficiency in Microsoft Office, Slack, AI Tools; familiarity with project management/collaboration tools a plus
Exceptional organizational skills with the ability to manage competing priorities
Strong judgment, discretion, and professionalism when handling sensitive information
Flexibility for early morning, evening, or weekend support
Proactive – always thinking 3 steps ahead to solve problems and see tasks to completion
Low-ego, high-ownership mindset: willing to handle everything from answering phones to complex research projects with a 'no-task-too-small' mindset
Positive, calm, and resourceful with exceptional judgment and critical thinking skills
Adaptable and resilient in a dynamic environment; ability to anticipate needs and act without explicit direction
Polished, professional demeanor with clients, partners, and investors
Discreet and trustworthy with confidential and sensitive matters
Verifications of identity, education, prior employment, and references may be required
Preferred
Bachelor's degree preferred
Benefits
Bonus on top
Benefits offered
Company
Glocap Investment Professionals & Executives
Glocap Search is a boutique firm with big connections - dedicated to serving the specialized recruiting needs of our clients across multiple industries.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Adam Zoia
Executive Chairman & Founder
Company data provided by crunchbase