Apply on Employer Site

Harlem Children's Zone · 4 hours ago

Admissions Coordinator, Promise Academy

New York, NY

Full-time

Onsite

Mid Level

$55K/yr - $65K/yr

Harlem Children's Zone (HCZ) Promise Academy is seeking an Admissions Coordinator for the upcoming school year. The Admissions Coordinator will manage the enrollment process, ensuring a smooth experience for prospective scholars and their families while collaborating with the Director of Operations to boost school enrollment through effective strategies and practices.

Social Impact

Responsibilities

Oversee the Entire Enrollment Process: Manage the enrollment journey from the initial inquiry through to final registration, ensuring a seamless experience for all prospective scholars and their families. This includes guiding families through every step, answering questions, and addressing any concerns

Assist with Enrollment Documentation: Provide hands-on support to families in completing necessary enrollment forms and documentation, ensuring all required paperwork is submitted accurately and on time

Timely Review and Posting of Paperwork: Review and process enrollment paperwork promptly to ensure that records are up to date and that no delays occur in registration

Coordinate Registration: Oversee and coordinate registration processes, including but not limited to Brigance testing, Home Language Surveys, and technology support for families needing assistance with online registration

Primary Point of Contact: Act as the first point of contact for prospective families, responding to inquiries via phone, email, and in-person meetings. Provide consistent follow-up to ensure families feel supported throughout the process

Provide Information on Programs and Services: Offer detailed information about the school's academic programs, curriculum offerings, extracurricular activities, and community services, highlighting the benefits of enrolling at HCZ Promise Academy

Support Case Management for Discharged Scholars: Assist in transitioning scholars who have been discharged from the program into appropriate zone programming, ensuring continuity of support and services where applicable

Case Management of Prospective Scholars: Manage communication and engagement with all prospective scholars from the early lottery through the enrollment process, ensuring they remain 'warm' and actively engaged with HCZ. This includes connecting families with available HCZ services and resources to maintain interest

Collaborate on Outreach Strategies: Work closely with the marketing team to develop and implement outreach strategies designed to attract new scholars. This may include digital marketing, community outreach, and advertising campaigns aimed at increasing visibility and attracting a diverse applicant pool

Organize and Participate in Community Events: Plan and participate in school tours, open houses, and other community events to engage with prospective families. These events provide opportunities for families to learn more about the school, ask questions, and see the campus firsthand

Coordinate Recruitment Efforts with Early Childhood and Elementary Teams: Collaborate with the Early Childhood and Elementary school teams, as well as HCZ community programs, to plan and execute annual recruitment efforts that ensure a consistent pipeline of scholars from early childhood to elementary levels

Tabling and Community Outreach: Actively participate in tabling events, flyering in the school community, and other grassroots marketing activities aimed at raising awareness of the school's offerings and engaging local families

Perform other duties as assigned

Qualification

Enrollment Process ManagementMicrosoft Office ProficiencyCommunication SkillsInterpersonal SkillsSpanish SpeakingFrench SpeakingAttention to DetailTeam CollaborationConfidentiality Handling