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A.T. Still University · 3 days ago

SOMA - Business Operations Specialist

Mesa, AZ

Full-time

Onsite

Mid Level

A.T. Still University is seeking a full-time Business Operations Specialist for their School of Osteopathic Medicine in Arizona. This role provides high-level support to the Director of Operations, focusing on financial oversight, operational support, and clinic administration.

Responsibilities

Guided Expense Management: Under the direction of the Director of Operations, review, allocate, and process invoices and expenses. Ensure correct object codes are utilized for proper fund accounting prior to final approvals

Procurement Coordination: Serve as the primary point of contact for purchasing. Manage the lifecycle of orders in Unimarket (ordering, receiving, and distribution) and verify that all purchases align with the approved operating budget

Workflow Monitoring: Monitor the status of the invoice approval process to ensure timely sign-off by Department Chairs, Director of Operations and the Dean. Maintain open communication with Finance and Purchasing to track payment status

Audit Support: Assist the Director in tracking travel reimbursements (Chrome River) and faculty CME/Dues to ensure total spend remains within departmental limits

Financial Closing: Execute the daily and monthly close processes for the OMM Center. This includes preparing daily deposits, processing credit card transactions, and recording patient data in the accounting software

Reconciliation: Support the Director in the monthly clinic close by reconciling all payment transactions and ensuring accuracy in the monthly transaction report

Facility Support: Act as a liaison for facility needs, coordinating with the facilities department to maintain both College and Clinic standards

Operational Backup: Provide essential coverage for the OMM Center Manager during absences, including front-office duties, patient welcoming, and scheduling

Budget Cycle Assistance: Provide detailed support to the Director during the annual budget process. This includes researching tuition rates and maintaining line-item detail within BudgetPak

Variance Reporting: Prepare monthly variance reports for review with the Director of Operations to identify and resolve budget discrepancies

Accrual Management: Contribute to the monthly accrual process, ensuring all outstanding expenses are accounted for in collaboration with the accounting department

Qualification

Accounts payableFinancial literacyOperational softwareBudget planningTeam player

Required

Solid background in accounts payable, purchasing, or back-office operations

Knowledge of accounting principles, including accruals, reconciliations, and fund allocation

Ability to quickly master operational software (Unimarket, BudgetPak, Chrome River)

A team-player mindset with the ability to be cross-trained across all SOMA Operations tasks and provide coverage as needed

Benefits

Medical

Dental

Vision coverages

Company

A.T. Still University

A.T. Still University (ATSU) of Health Sciences is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still, DO.

Founded in 1892