Wabash Valley Power Alliance · 20 hours ago
Administrative Assistant – Technology and Compliance Department
6702 Intech Blvd, Indianapolis, IN 46278, USA
Full-time
Hybrid
Mid Level
3+ years expWabash Valley Power Alliance is a not-for-profit electric cooperative based in Indianapolis, Indiana, providing reliable electricity to member cooperatives. The Administrative Assistant for the Technology and Compliance Department will provide administrative and operational support to ensure efficient departmental operations, including documentation, vendor coordination, and compliance tracking.
AssociationEnergyNon ProfitRenewable Energy
Responsibilities
Provide day-to-day administrative and office support for Technology and Compliance operations
Manage sensitive and confidential information with professionalism and discretion
Coordinate meeting logistics, including scheduling, agenda preparation, note capture, and follow-up tracking
Maintain organized electronic and physical filing systems for operational and compliance records
Support Learning Management System (LMS) setup, administration, and training coordination
Coordinate equipment ordering, tracking, and follow-up to ensure timely delivery and deployment
Manage travel arrangements and support expense report preparation and submission
Support compliance documentation activities, including audits, filings, tracking, and record retention
Maintain trackers and reminders for invoices, purchase orders, contracts, training requirements, and compliance deadlines
Coordinate vendor documentation requests, collect required materials, and route for internal review
Assist with audit preparation by gathering documentation and tracking requests and responses
Develop, maintain, and distribute standard operational, compliance, and administrative reports and dashboards
Ensure accuracy and timeliness of recurring data and reporting deliverables
Identify opportunities to enhance, streamline, and automate reporting processes
Support ad hoc data, tracking, and reporting requests as needed
Maintain, refine, and create Standard Operating Procedures (SOPs) and operational documentation
Document workflows, processes, and compliance-related procedures
Help ensure documentation remains current, accessible, and aligned with organizational requirements
Serve as a coordination point for vendor communications related to documentation, compliance, and administrative needs
Track vendor contracts, certifications, insurance documents, and other required materials
Coordinate with internal stakeholders to support timely review, approval, and follow-up
Qualification
Required
High school diploma or equivalent
3–5+ years of administrative, compliance, or operational support experience
Strong organizational, time management, and prioritization skills
Demonstrated ability to manage trackers, documentation, and deadlines accurately
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to learn and use additional systems, software, and reporting tools
Proven discretion in handling confidential information
Preferred
Associate's degree or higher; equivalent experience considered
Experience supporting compliance, audits, or regulated environments
Familiarity with SOPs, documentation control, or process documentation
Experience coordinating with vendors and managing documentation workflows
Benefits
Continuing education
Flex time
Health benefits
A 401(k) match and pension plan
Wellness program
Payroll credit for medical insurance
On-site fitness center
Extra vacation days for participating
Fitness device reimbursement
Flexible schedule
In-house training
Ongoing development through our internal GROW program
Generous vacation time, to the tune of up to five weeks off a year
Company
Wabash Valley Power Alliance
Wabash Valley Power Alliance (WVPA) is a not-for-profit generation and transmission cooperative created out of the need for reliable, affordable electricity in America's heartland.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeff Conrad
President and CEO
Recent News
Inside INdiana Business
2022-03-26
Company data provided by crunchbase