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Royal Electric Company · 14 hours ago

Administrative Assistant - Dallas

Addison, TX

Full-time

Onsite

Mid Level

$20/hr - $25/hr

3+ years exp

Royal Electric Company is dedicated to providing expert electrical design and service while fostering a culture of inclusion and collaboration. They are seeking an Administrative Assistant to manage front desk operations, provide talent support, and assist with building maintenance and clerical tasks.

ConstructionElectronics

No H1B

Responsibilities

Answer phones and transfer callers to the appropriate Royal employee

Greet visitors and direct them to the correct personnel while following safety protocol

Open and date stamp all general correspondence and distribute mail to appropriate employees

Keep postage machine stocked and add postage as needed

Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed

Distribute faxes sent to general fax number

Maintain an adequate inventory of office supplies

Keep the lobby and office supply closet organized and clean

Follow the Front Desk Checklist to complete at the beginning and end of each day

Assist in coordination and notification for interview arrivals

Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc

Communicate cleaning needs with Janitorial Services vendor

Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc

Ensure copy machines are stocked with paper and toner. Make calls for service if needed

Manage supplies and snacks for all offices and job site trailers

Re-stock break rooms and crew area with supplies

Ensure areas are clean and coffee pots are emptied at the end of the day

Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties

Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete

Maintain vendor, mail distribution and call flow charts are updated every 3 months

Communicate and distribute updates to daily job bid list to Front Desk Coverage team

Complete misc. projects as assigned

Qualification

Receptionist experienceConstruction industry experienceBilingual/SpanishCustomer serviceTime managementProblem-solvingDetail-orientedOrganizational skills