ARCHULETA COUNTY, CO ยท 13 hours ago
Public Health Administrative Assistant
Pagosa Springs,CO,US
Full-time
Onsite
Mid Level
$19.48/hr - $26.49/hr
3+ years expArchuleta County is seeking a Public Health Administrative Assistant to perform administrative functions in support of the Public Health department. The role includes front desk duties, document preparation, customer service, and clerical support, along with assisting in community outreach and medical billing tasks.
GovernmentLaw EnforcementPublic Safety
Responsibilities
Performs administrative functions in support of the Public Health department and its personnel including front desk and clinic scheduling, document preparation, meeting arrangements, reception and customer service, expense tracking, and related duties
Performs general clerical work including answering the telephone, filing, typing, data entry/retrieval, record keeping, copying, and faxing
Medical billing and additional community outreach functions, providing representation for the public health department
The Public Health Administrative assistant will work with clinical staff for scheduling, inventory and ordering
Basic medical billing and documentation
Will support communicable disease investigations which typically includes phone follow-up but may require some field work from time to time
Performs customer service and reception duties for the department
Responds to and provides general information regarding County and department services and responds to customer inquiries
Directs calls to the appropriate staff for more complex matters
Provides administrative and clerical support to the department head, supervisors, and staff
Performs general clerical support for the department to include preparing and typing a variety of forms, letters, and documents, proofreading, data entry and retrieval, and faxing, copying, and processing in/outgoing mail
Prepares and processes various documents, applications, reports, fees, and other materials in support of department operations
Verifies accuracy of data, routes documents to appropriate parties
Creates and/or updates informational materials such as policies and manuals, calendars, brochures, flyers, and/or newsletters and distributes as needed
Maintains the department records and filing systems, both manual and automated
Creates, updates, and maintains files and records pursuant to department and County policies and procedures
Orders, organizes and maintains inventory of office and other department supplies as needed
Coordinates service and maintenance of the fax, copier, postage machines, and other equipment within the department
Performs duties in alignment with vital records deputization and is responsible for vital records (birth and death certificate)
Assists with department and program communications, coordinating programs and events, and providing information to employees and customers
May also represent the Public Health Department at community outreach opportunities and events
May track department purchases and expenditures, which may include grant or other funds
Reconciles and processes department purchase orders and invoices, balances daily cash receipts, and verifies and enters account data
Prepares and processes other personnel forms
May reconcile general ledger reports and enter data from transaction documents into accounting system, verify data, and generate accounts receivable billings and related reports
May serve as a recording secretary for boards and meetings to include preparing and distributing agendas, packets, and related materials, taking, transcribing, and distributing meeting minutes, and making meeting arrangements
Creates and/or updates informational materials such as policies and manuals, calendars, brochures, flyers, and/or newsletters and distributes as needed
May participate in various committees related to program activities and responsibilities
May operate and communicate with staff using a two-way radio
Performs other duties as assigned and required
Qualification
Required
Equivalent to the completion of the twelfth grade supplemented by additional secretarial or office administration coursework
A minimum of three years of experience in a directly related field or in the performance of similar duties and responsibilities
Operation of standard office equipment including telephones, fax machines, copiers, and computers
Routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases
Modern office practices and procedures
Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community
Perform duties independently without close supervision
Communicate clearly and concisely, both verbally and in writing
Accomplish the assigned workload in a timely manner and meet established performance standards and objectives
Perform data entry, typing, and computer work at sufficient level of skill to accurately complete a relatively heavy workload in a timely manner
Provide professional customer service to clients and public
Learn new skills in a variety of ways including reading, self paced learning, and more formal educational styles
Preferred
Basic knowledge of public health or medical office experience
Company
ARCHULETA COUNTY, CO
Archuleta County is a county located in the U.S. state of Colorado. As of the 2020 census, the population was 13,359.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase