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City of New York · 1 day ago

BOB - CONTRACT COORDINATOR

New York, NY

Full-time, Contract

Onsite

Mid Level

$66K/yr - $101K/yr

3+ years exp

The City of New York's Department of Transportation Division of Bridges is seeking contracts/procurement professionals to manage various forms of contracts and procurements. The role involves extensive collaboration with internal divisions and requires detailed administrative review, processing, and coordination of contracts and procurement documentation.

GovernmentLegalPublic Relations

Responsibilities

Utilize various procurement methods, such as M/WBE Non-Competitive Small Purchase, competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods

Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures

Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries

Generate and perform tasks through PASSPort for oversight reviews and approvals

Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services

Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans

Assist in the compilation of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations

Work with Expense team to verify funding prior to expense-funded procurements

Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc

Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel

Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary

Schedule and attend Consultant Selection Committee charging and Technical Evaluations

Perform other related duties

Qualification

Procurement methodsFMS experiencePASSPort experienceMicrosoft ExcelProcurement Policy Board knowledgeOral communicationWritten communicationInterpersonal skillsOrganizational skills

Required

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above

Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years