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BMS Group · 1 hour ago

Administrative Assistant

Dallas, TX

Full-time

Onsite

Senior Level

$65K/yr - $80K/yr

5+ years exp

BMS Group is seeking an exceptional administrative professional to join their Dallas team. The role involves providing support to the office, welcoming visitors, and maintaining an organized environment.

Health InsuranceInformation TechnologyInsurance

Hiring Manager

Anna Katyal (née Hambrook)

Responsibilities

Provide travel booking and expense reporting support via Concur for multiple employees

Prepare documents / spreadsheets / presentations in Microsoft Word, Excel and PowerPoint

Provide a welcoming office experience for visitors and employees

Set up and take down meetings, prepare conference rooms for meetings to ensure IT equipment is in place, ensure furniture is arranged appropriately, order food, set up/clean up food, and stock coffee pots and beverage needs

Keep reception area, conference rooms, and kitchen clean and clutter free

Perform closing responsibilities including cleaning inside and outside of microwaves and refrigerators as well as wiping down kitchen counters

Set up new hire office space to include coordinating with IT, landlord and equip offices/cubicles with supplies

Manage parking, accommodations, uber and restaurant reservations as requested

Work with building management to secure building conference room reservations as requested and keep employees informed of landlord announcements

Coordinate with Facilities Manager and submit Work Orders as needed

Monitor breakroom supplies and office supplies and order as needed including copy/printer toner and coffee

Coordinate market visits and calendar invites as needed; maintain visit calendar and log

Represent BMS on site during office builds/remodels as needed

Coordinate office events and outings

Handle all incoming and outgoing mail including receiving, distributing, couriers, Fed-Ex, UPS, USPS

Own relationships with external vendors

Partner with other Administrative Assistants to provide back-up support, vacations, and during other needed times, assist with overflow of work during peak busy times and vacations

Receive and direct incoming US and International calls in a clear and precise manner

Other administrative duties, as needed

Qualification

Microsoft OfficeAdministrative experienceCustomer serviceCommunication skillsOrganizational abilitiesMultitaskingProactive approachTime managementConfidentialityFlexibility