The Brookings Institution · 9 hours ago
Assistant, Special Events (Job ID: 2025-3764)
Washington, DC
Full-time
Hybrid
New Grad, Entry LevelThe Brookings Institution is a nonprofit public policy organization based in Washington, DC, dedicated to conducting in-depth research for societal problem-solving. The Assistant, Special Events plays a key role in supporting the planning and execution of Development-led events, ensuring data integrity, managing event preparations, and providing essential administrative support.
EducationNon ProfitPoliticsPublic RelationsTraining
No H1B
Responsibilities
Ensure data integrity for the team; maintain the records of donors and prospects in Raiser’s Edge NXT (NXT) related to all development events
Serve as the team's expert for Raisers’ Edge NXT, maximizing functionality and identifying efficiency opportunities to enhance the special events team’s operations
Maintain event lists for accuracy
Working closely with the Director, assists with the planning, preparation, and staffing of live and virtual events, including Board and International Advisory Council meetings, donor group events, study tours, and other special events throughout the year
Assist with event planning documents (show flows, contact sheets, etc.) as necessary
Maintain the special events team’s SharePoint filing system to ensure accurate and up-to-date records
Manage event supply inventory and prepare event materials for all events (i.e. name tags and other printed materials)
Assist with the creation and execution of Zoom events as needed
Assist with day-of event execution
Provide administrative support, including meeting scheduling, travel arrangements, and expense reports
Organize and participate in team meetings, create agendas, and track activities for discussion as needed
Facilitates travel logistics (including air, train, hotel, ground transport); prepares travel expense forms; manages internal reporting for P-card transactions
Perform other duties as assigned
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience required
Excellent communication, database and spreadsheet skills, including the ability to enter and manipulate data
Must be authorized to work for any employer in the U.S
Excellent interpersonal, organizational, administrative, and communication skills required
Must be attentive to detail, proactive, discreet and dependable
Must be able to exercise good judgment, take initiative, function independently and work in close cooperation with others
Must be able to coordinate a variety of tasks simultaneously in a fast-paced environment, meet deadlines and consistently follow up on details
Must be a positive team player, show professional demeanor and attire, and communicate clearly and politely in person and on the phone
Knowledge of Microsoft Office and the capacity to quickly learn other types of software, including Raiser's Edge is required
Excellent grammar, spelling, proofreading, and editing skills, and the ability to research information and compile it into a concise briefing
Preferred
Interest in global issues and familiarity with fundraising in a non-profit environment
Benefits
Medical, dental, and vision benefits
Generous time off
Workplace flexibility
Company
The Brookings Institution
The Brookings Institution is a nonprofit public policy organization that focuses on analyzing public policy issues at the national level.
Founded in 1916
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$3.69MKey Investors
Patrick J. McGovern FoundationAlfred P. Sloan Foundation
2023-12-20Grant· $0.5M
2022-01-01Grant· $1.5M
2018-01-01Grant· $1.69M
Leadership Team
Martin Indyk
Vice President and Director, Foreign Policy Studies Program
Amy Liuv
Nonresident Senior Fellow
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