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Premier Trailer Leasing · 21 hours ago

Corporate Office/HR Administrator

Plano, TX

Full-time

Onsite

Mid Level

3+ years exp

Premier Trailer Leasing is one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services. The Corporate Office/HR Administrator is responsible for providing comprehensive administrative, office management, and human resources support to ensure a professional and efficient corporate environment.

AutomotiveLogisticsTransportation

Growth Opportunities

Responsibilities

Serve as the primary point of contact for visitors, vendors, and callers

Answer and route incoming calls; manage reception and visitor flow

Schedule and coordinate conference rooms, meetings, and training spaces

Maintain corporate directories, phone lists, and employee contact information

Provide professional representation of the organization at all times

Manage office supply inventory and place orders as needed

Coordinate janitorial services, building maintenance, and vendor support

Monitor office equipment, printers, postage systems, and shared resources

Oversee office cleanliness, breakroom supplies, and common areas

Coordinate safety and compliance inspections (AEDs, fire extinguishers, first aid supplies)

Maintain breakroom replacements and restock inventory, including weekly Costco, coffee & other deliveries

Process, distribute, and track incoming and outgoing mail (USPS, FedEx, UPS)

Manage postage systems and shipping accounts

Ensure secure handling and routing of checks and sensitive documents

Coordinate document storage, shredding, and off-site records management

Receive, review, and route invoices for processing and payment

Maintain organized records of invoices, payments, and supporting documentation

Coordinate with Accounts Payable and Finance on vendor inquiries

Monitor recurring vendor accounts for accuracy and discrepancies

Maintain building access, badges, key fobs, and security codes

Coordinate access for new hires and deactivation for departing employees

Support parking assignments and office access protocols

Assist with security system administration and compliance requirements

Support HR operations including onboarding logistics and offboarding coordination

Assist with preparing workspaces and materials for new hires

Maintain HR personnel files and administrative documentation

Support employee life-event tracking (birthdays, anniversaries, service awards, condolences)

Assist with HR reporting, audits, and compliance documentation as needed

Handle sensitive HR, financial, legal, and executive information with discretion

Ensure adherence to company policies, SOPs, and record-retention requirements

Model organizational values and maintain a professional corporate environment

Assist with executive scheduling, travel coordination, and reporting

Support leadership communications and administrative requests

Assist with coordination of company meetings, training sessions, and employee events

Qualification

Office AdministrationHR AdministrationMicrosoft OfficeHRIS SystemsOrganizational SkillsCommunication SkillsConfidentialityTeam Collaboration

Required

3–5+ years of experience in office administration, HR administration, or corporate operations

Strong proficiency in Microsoft Office (Outlook, Word, Excel, Power Point) and Canva

Excellent organizational, time-management, and multitasking skills, written and verbal communication skills

High level of professionalism and confidentiality

Ability to work independently and collaboratively across departments

Must be able to safely lift & carry up to 50 lbs., climb step ladders, and perform other physical tasks related to event set up, breakroom restocking and package/delivery handling