BayOne Solutions ยท 11 hours ago
Administrative Assistant
Phoenix, AZ
Contract
Onsite
Entry Level
$21/hr - $26/hr
2+ years expBayOne Solutions is seeking an Administrative Assistant to provide effective and responsive administrative support to ensure smooth day-to-day operations. This role involves coordinating events, maintaining records, assisting with scheduling, and performing general office organization and administrative tasks.
Information and Communications Technology (ICT)Information ServicesInformation TechnologySaaSSoftware
Hiring Manager
Sachin Yadav
Responsibilities
Organize and schedule site events and activities
Actively participate in the site events/engagement committee
Coordinate logistics for in-house and off-site meetings, training sessions, and celebrations
Maintain and coordinate calendars, schedule appointments and meetings
Assist with scheduling and coordinating new hire orientation
Provide support for job candidate interview scheduling
Process and reconcile expense reports, handle mail distribution, and manage office supplies
Assist with purchasing tasks: create POs, order supplies, pay invoices, and track receipts
Maintain 5S standards in office areas to ensure cleanliness and organization
Assist with onboarding of new employees and maintain orientation materials
Support site communication efforts (postings, announcements, communication screens)
Maintain filing and records management systems
Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation
Input and update data into Oracle or other systems as needed
Greet visitors, maintain visitor logs, issue badges and PPE
Coordinate EHS-related activities (e.g., safety glasses, flu shots)
Manage uniform program and site-branded clothing
Provide tactical support for internal processes and e-tools
Perform other clerical and administrative duties as assigned
Qualification
Required
High School Diploma or equivalent
Minimum 2 years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Preferred
Associate degree or administrative professional coursework
3+ years of experience in a corporate or manufacturing environment
Experience with Oracle or similar ERP systems
Ability to work independently, maintain confidentiality, and exercise sound judgment
Strong interpersonal and communication skills; team-oriented mindset
Company
BayOne Solutions
BayOne Solutions provides computer programming services.
501-1000 employees
H1B Sponsorship
BayOne Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (23)
2024 (25)
2023 (20)
2022 (30)
2021 (20)
2020 (37)
Funding
Current Stage
Late StageLeadership Team
Yogesh Virmani
CEO and Co-founder
Rahul Sharma
President and Co-founder
Recent News
Company data provided by crunchbase