Kelly · 8 hours ago
Executive Administrative Assistant
Jacksonville, FL
Full-time
Hybrid
Mid, Senior Level
2+ years expKelly is a staffing agency seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. The role involves providing comprehensive administrative support for meetings and events, managing complex calendars, and coordinating executive travel bookings.
OutsourcingProfessional Services
Responsibilities
Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites
Managing complex calendars and coordinating executive travel bookings, including visa support
Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts
Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office
Delivering additional administrative support as directed by the supervisor
Qualification
Required
2–4 years of executive-level administrative experience (preference for candidates with 10+ years)
Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management
Excel at multitasking in a fast-paced environment and have strong communication and organization skills
Hold a high school diploma or above
Benefits
Enjoy a flexible hybrid schedule—work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday
Join a professional work environment with structured support for career growth
Opportunities to support high-impact executives and contribute to important meetings and events
Industry-leading safety precautions and employee-focused culture
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase