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United Airlines · 1 day ago

Coordinator - Airport Operations Station Support

Newark, NJ

Full-time

Onsite

New Grad, Entry Level

$38K/yr - $49K/yr

United Airlines is a major airline company that operates globally, and they are seeking a Coordinator for Airport Operations Station Support. This role involves assisting managers with administrative activities, scheduling, payroll, and maintaining operational efficiency at airport stations.

HospitalityIn-Flight EntertainmentService IndustryTransportationTravel

No H1B

U.S. Citizen Only

Responsibilities

Assists managers and supervisors by performing administrative activities and functions associated with scheduling, payroll, accounts payable, report preparation and wellness administration associated with office and personnel function in a Station operations office

Assists with daily communication, follow up and reviews to help monitor sick related absences sick, extended leaves or occupational injury related absences. Processes & corrects documents related to exceptions in Time & Attendance systems to accurately reflect payroll for frontline employees

Assists in the development and maintenance of advance work schedules for station operation functions using computer generated volume data and staffing guidelines

Develops and maintains statistical data and prepares information and reports pertaining to budgets, office forecasts, operations and performance

Makes local purchases within authorized limits, maintains office supplies and processes local statements for payment

Performs personnel-related duties including filing, process payroll in accordance with provisions of union agreements and company policy

Provide support for management by coordination and preparation of reports associated with personnel functions

Qualification

Administrative tasksMicrosoft OfficeExcel data entryDetail-orientedMulti-taskMaintain composurePrevious airline experienceTeam player

Required

At least 18 years old

High school diploma, GED, or equivalent

Comfortable with computers, mobile devices, and new technologies

Detail-oriented with the ability to multi-task

Proficient in performing administrative tasks, including but not limited to scheduling, report preparation, attendance and wellness tracking, data entry, phone management, office forecasting, operational and performance support, scanning, shredding, filing, employee assistance, payroll duties, and managing office supplies

Working knowledge of Microsoft Office products

Basic knowledge of Excel with data entry, sorting, filtering and copy/paste

Able to read, write, and speak English fluently

Ability to walk long distances including between terminals, and ascending/descending stairs

Must be able to perform physical tasks such as standing or carrying items up to 50 lbs. as needed

Perform personnel-related duties in accordance with union agreements and company policy

Ability to work with all levels of the organization

Ability to maintain composure in high-volume, high-pressure situations

Must pass a background check

Must pass a pre-placement drug screen

Position-specific clearances include, but are not limited to, FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal Service clearances

Must be available to workday and night shifts, weekends, and holidays