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Burr & Forman · 2 hours ago

Office Services Assistant

Mobile, AL

Part-time

Onsite

New Grad, Entry Level

Burr & Forman LLP, a dynamic law firm, is seeking a full-time Office Services Assistant to join their growing team. The role involves various administrative tasks including mail distribution, office maintenance, and providing reception coverage.

Legal

Responsibilities

Complete copy, scanning, and fax requests in a timely manner

Provide backup reception coverage in answering phones, directing calls, and greeting visitors and clients

Operate the main copy center; copying, binding, document stamping, certified mail, mail pickup/drop off and local hand deliveries

File court documents as directed and check all firm boxes at courthouse

Complete various administrative reports

Move small furniture and office equipment as needed

Setup conference rooms for meetings as requested and restock supplies as needed

Stock and maintain cleanliness in kitchen(s), refrigerator(s), and supply room(s) daily

Enter billable time into the firm's billing software and submit expense reimbursements

Inventory supplies regularly and order supplies as needed

Empty recycle boxes at designated times and as requested. Take bins downstairs for weekly pickup

Perform minor office maintenance and repairs such as replacing light bulbs, performing minor repairs on furniture, fixtures, etc. as requested

Assist IT with setup/moving of IT equipment and video conferencing set-up

Complete runs in-town and out-of-town, as needed

Other responsibilities as needed

Qualification

Microsoft WordMicrosoft OutlookOffice maintenanceClient serviceHighly organizedProactiveCommunication skillsDetail-oriented

Required

Must have dependable vehicle, clean driving record, valid driver license, proof of liability insurance, and the ability to walk extensively and to lift up to 35 pounds

A high school diploma or equivalent

Proficient with Microsoft Word and Outlook

Professional appearance and demeanor with commitment to providing exceptional client-service

Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team

Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations

Strong verbal and written communication skills

Some overtime may be required