Foundry Commercial ยท 3 hours ago
Real Estate Assistant
Orlando, FL
Full-time
Onsite
Entry Level
2+ years expFoundry Commercial is a unique real estate company focused on community and authentic human experiences. The Real Estate Assistant will support the Property Management team by providing administrative support, managing tenant relations, and coordinating service contracts while ensuring high levels of customer satisfaction.
Commercial Real EstateReal EstateReal Estate Investment
Hiring Manager
Christina Teague
Responsibilities
Provides administrative support for Property Managers and field personnel, including preparing letters, memos, spreadsheets, purchase order requests for bids and operating procedures as needed
Assist in ordering office supplies or building supplies
Maintain lease files and other files as necessary
Administer the work order system and train new engineers, as necessary
Provides customer service to tenants by receiving tenant calls and coordinating requests for services
Follows up with tenants to ensure satisfaction with completed work order requests and/or provides conference service coordination
Provides emergency and safety information to tenants
Coordinates the scheduling of evacuation drills, etc
Prepares proposals and invoices for additional services and utilities
Coordinates with Property Manager and vendor to plan tenant events
Coordinates security access information requests and emergency contacts lists
Activates/deactivates property access cards
Coordinates with Property Managers and building personnel for tenant move in/move out
Contacts movers for Certificate of Insurance and provides rules and regulations for after-hours move in/move out
Generates tenant 'welcome' letter, handbook, and appropriate welcome gift
Coordinates with Property Manager for purchase of tenant signage (lobby, suite and building) in accordance with building specifications
Coordinates service contracts and monitors current contracts to ensure proper insurance and waiver of lien forms are intact
Maintains tickler file for service contract expirations
Maintains up-to-date, approved service contract list
Submits insurance claims to company
Monitors and accurately codes invoices in the accounting system in a timely manner in accordance with company guidelines
Researches invoices and follows up with vendors as needed
Assists in posting cash receipts and follows up on collections
Conducts financial/business analysis
Reconciles monthly tenant work order billings for tenants and management
Qualification
Required
High School Diploma or equivalent and some college preferred
Minimum of 2+ years of work-related experience
Ability to comprehend, analyze, and interpret complex business documents
Ability to write reports, manuals, speeches and articles using distinctive style
Ability to effectively respond to sensitive issues, complex inquiries or complaints from clients, co-workers, supervisors, and/or management
Ability to make effective presentations on general topics to an internal department, large group of employees, clients, and/or management
Ability to motivate employees and client groups to take desired action
Requires contacting tenants regarding collections
Ability to assist in forecast and budgets
Ability to solve problems and deal with a variety of options in varying situations
Requires advanced analytical and quantitative skills
Must have an excellent customer service approach to property owners and tenants
Company
Foundry Commercial
Foundry Commercial provides real estate services like property management, project leasing, tenant representation, and brokerage.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Paul Ellis
Chief Executive Officer
Carrie Bobb
Senior Vice President
Recent News
2025-11-05
2025-10-21
Foundry Commercial
2025-10-16
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