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Debevoise & Plimpton · 10 hours ago

Accounts Payable Manager

New York, NY

Full-time

Onsite

Senior Level, Lead/Staff

$180K/yr - $190K/yr

8+ years exp

Debevoise & Plimpton LLP is a premier law firm with a global perspective and strong New York roots. They are seeking a full-time Accounts Payable Manager to oversee the full AP cycle, treasury operations support, corporate credit card programs, and banking relationships while driving continuous process improvement and strengthening internal controls.

AdviceConsultingLegalProfessional Services

Comp. & Benefits

Responsibilities

Manage the full end-to-end AP process, including invoice intake, coding, approval routing, three-way match verification, and payment execution (ACH, wires, checks)

Oversee AP staff, assign responsibilities, provide training, and review work for accuracy and compliance

Ensure timely and accurate posting of expenses, vendor charges, and matter-related costs in Aderant

Maintain vendor master files, conduct vendor onboarding and bank verification, and oversee W-9/1099 compliance

Ensure proper period cutoff, month-end AP close activities, and reconciliation of AP subledgers

Design, implement, and enforce strong AP controls to mitigate fraud, duplicate payments, payment diversion, and unauthorized vendor changes

Manage positive pay, ACH blocks/filters, and bank security protocols

Maintain segregation of duties and ensure appropriate user access rights across all AP, banking, and expense platforms

Review exception reports, vendor activity, and payment trends to detect anomalies

Partner with external auditors, providing documentation and supporting audit requirements

Lead initiatives to optimize AP workflows—invoice capture, approval routing, vendor onboarding, payment automation, and reporting

Leverage Aderant (AP/GL modules) and Emburse to enhance efficiency, accuracy, and controls

Partner with IT/Finance Systems teams on system updates, new integrations, workflow redesign, and technology-driven enhancements

Document AP policies and procedures; implement best practices for operational excellence

Forecast monthly cash needs by office, including monitoring cash balances and ensuring appropriate funding for AP disbursements

Oversee initiation and verification of ACH batches, wire transfers, international payments, and check runs, ensuring accuracy and compliance

Support short-term cash forecasting by communicating timing of major disbursements

Monitor bank fees and resolve issues with bank platforms or payment failures

Serve as the operational point of contact with the firm’s banks for AP-related issues, including payment investigations, returned items, fraud disputes, and access requests

Manage user access, entitlements, multifactor authentication, and security controls for banking portals

Support onboarding of new banking services and improve usage of existing tools (e.g., ACH filters, positive pay)

Maintain documentation for payment protocols, bank account controls, and AP-related bank procedures

Administer the firm’s corporate credit card and expense program through Emburse

Review and reconcile corporate card transactions, enforce receipt and policy compliance, and manage past-due accounts or delinquent users

Oversee card issuance, deactivation, limit changes, and cardholder onboarding

Partner with the credit card provider to resolve disputes, issue replacements, and roll out new program features

Prepare AP dashboards, KPIs, vendor aging reports, and payment analysis for Finance leadership

Support vendor negotiations and partner with Procurement/Operations on contract and terms management

Respond to vendor inquiries and ensure a high standard of customer service

Qualification

Aderant (AP/GL)EmburseAP fraud controlsACH processingExcel (pivot tables)Vendor managementProcess improvementStaff supervisionCommunication skillsOrganizational skillsProblem-solving skills