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El Paso County, Colorado, USA · 7 hours ago

Associate AP & AR Coordinator / AP & AR Coordinator / Senior AP & AR Coordinator

Colorado Springs, CO

Full-time

Hybrid

Entry, Mid, Senior Level

$36K/yr - $53K/yr

1+ years exp

El Paso County is a trusted regional leader known for excellence in county service delivery, providing essential public services to the Pikes Peak Region. The Senior AP & AR Coordinator will manage financial transactions, process invoices, and maintain accurate records while demonstrating strong communication and organizational skills.

AssociationGovernmentNon Profit

Responsibilities

Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy

Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures

Contacts clients and reviews needed documentation for proper payments

As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline

Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments

Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed

Organizes and verifies financial documents for accuracy; processes invoices for payment as needed

Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned

Conducts research in financial systems and reconciles accounts as needed

Provides financial reports according to departmental needs

Assists as needed with other areas to meet processing deadlines

Processes 1099 tax code information for vendor accounting

Provides administrative support as needed

Requests setup of address book vendors

Performs other duties as required

Qualification

Accounting methodsMicrosoft OfficeAccounts payable experienceAccounts receivable experienceCustomer serviceConflict resolutionProblem-solvingOrganizational skillsCommunication skills

Required

Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures

Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook

Ability to maintain confidentiality

Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service

Ability to efficiently plan, schedule, and organize

Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills

Maintain regular and punctual attendance

High school diploma or equivalent education

One year of related accounts payable or accounts receivable experience

Two years of related accounts payable or accounts receivable experience