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Affiliated Distributors (AD) · 13 hours ago

Operations Coordinator, E&I Business Unit

Wayne, PA

Full-time

Hybrid

Entry Level

1+ years exp

Affiliated Distributors (AD) is seeking an Operations Coordinator for their Electrical & Industrial Business Unit. The role involves providing process and project support, facilitating communications, and acting as a liaison to Members and Supplier Partners while ensuring smooth operations within the division.

Wholesale

Comp. & Benefits

Responsibilities

Support E&I business unit operations, including the following:

Correspondence (email, verbal and written) as required for the continued smooth operation of the Division

Maintenance of Member and Supplier Partner electronic and paper files

Assist Members and Supplier Partners with making updates to their company profiles on AD’s private website

Maintenance of Board and Committee rosters and updating internal lists

Serve as the Division’s “go-to” person and liaison for internal and external customers, and AD Corporate staff resources

Assist with questions from AD Staff on procedure for new Members and Supplier Partners

Provide guidance on documentation completion and requirements

Ensure timely and accurate completion of requirements for Division-specific Board and Committee meetings including:

Coordination and tracking of input and requirements for Meeting Books and handouts

Assist in the compilation of Meeting Books using Microsoft Office Suite and Adobe Acrobat. Be able to proof-read documents with tremendous attention to detail

Track the process and control the creation, maintenance, tracking and coordination of all contracts and agreements within the division

Handle the administrative process and communication for prospecting/admitting new Members/Supplier Partners including:

Prepare and distribute New Member/Supplier Agreements, Membership Kits and Welcome Kits

Setup Member/Supplier on AD’s private website

Announce internally and externally new Members/Supplier Partners

Own the division’s on-boarding process, including the coordination with other departments for scheduling

Coordinate support material for bi-annual external meetings (i.e., Spring Network and North American meetings), as needed

Assist with divisional data and analytical requests in preparation for individual Member and Supplier meetings

Identify and implement process improvements, presentation/documentation consistency, and best practice sharing within the Business Unit

Handle all other tasks and projects as assigned

Qualification

Microsoft Office 365Project managementCustomer serviceDetail orientedMulti-taskingFast learnerInterpersonal communicationOrganizational skillsProblem solvingTeamwork

Required

Detail oriented with an ability to work accurately and manage through cross-functional processes

Excellent organizational and follow-up skills

Strong oral, written and interpersonal communication skills

Flexible, willing to pivot from project to project and assist wherever needed

Ability to effectively work under tight deadlines and manage projects independently

Excellent customer service abilities

Quick learner with the ability to work in a fast-paced environment

Ability to multi-task successfully and manage multiple priorities

Resourceful and proactive problem solver

Ability to deliver results through teamwork

Proficiency in Microsoft® Windows 10 and Office 365, including Outlook, Excel, Word and PowerPoint

1-3 years of experience supporting business operations

Preferred

Associate or bachelor's degree is preferred, but not required

1-3 years of experience supporting multiple executives, simultaneously preferred

Company

Affiliated Distributors (AD)

AD is a member-owned organization, passionate about bringing growth-oriented independent distributors and best-in-class supplier partners together with the purpose to outperform the market and to stay ahead of the competition.

Founded in 1981

Wayne, Pennsylvania, USA

51-200 employees