Florida Atlantic University · 21 hours ago
Administrative Secretary
Boca Raton
Full-time
Onsite
Mid, Senior Level
$20/hr - $25/hr
7+ years expFlorida Atlantic University is seeking an Administrative Secretary to serve as the Principal’s primary assistant and a key hub of organization and communication on campus. In this dynamic role, you will manage calendars, coordinate school activities, create presentations and reports, and help ensure the smooth functioning of the school.
EducationHigher EducationUniversities
Responsibilities
Provide general administrative and clerical support and serve as the primary assistant to the Principal
Draft correspondence and other written communication
Research and create presentations
Prepare agendas and schedule meetings
Generate reports, as needed
Organize office systems and procedures for improved efficiency
Provide timely notice to the Principal regarding meetings and cancellations
Maintain the school’s activities calendars and schedule for facility usage
Maintain up-to-date records, confidential files, and documents
Utilize technology to optimize organization, communication, and work processes
Develop presentations for various audiences, including the School Advisory Body
Develop Google and Excel project management documents to monitor school and Florida Department of Education timelines
Organize and plan faculty and staff events and celebrations, including various employee appreciation days, monthly birthday celebrations. Planning for celebrations involves organizing food and beverage menus, as well as all logistics
Coordinate planning days and teacher workday meals
Prepare agendas, organize and schedule meetings, and arrange meeting rooms
Periodically, follow up with staff to keep projects on track
Draft letters of recommendation for students and staff
Serve as liaison for fundraising efforts and other events planned with the PTO
Manage and schedule travel for Principal, when requested
Submit and reconcile expense reports
Support other staff with general questions
Support school events and functions
Coordinate and monitor special events
Perform other job-related duties as assigned
Qualification
Required
High school diploma and seven years of appropriate experience required
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-01-16
News-Medical.Net
2025-12-16
MarketScreener
2025-11-21
Company data provided by crunchbase