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JLL · 1 day ago

Private Events Coordinator

St. Paul, MN

Full-time

Onsite

Entry Level

$26.44/hr - $28.85/hr

1+ years exp

JLL empowers you to shape a brighter way and is seeking an experienced Private Events Coordinator to join their Retail Property Management team at Union Depot. The role involves coordinating private events, managing client relationships, and ensuring successful event execution.

CommercialReal Estate

No H1B

Responsibilities

Serve as the primary point of contact for assigned private event clients at Union Depot

Oversee the entire event process from contract execution to post-event follow-up. This includes conducting client walk-throughs, creating event layouts, preparing comprehensive event memos, coordinating with vendors and ensuring client satisfaction through post-event follow up

Manage day-of event venue operations including coordination of vendor load-in, ensuring compliance with venue policies, troubleshooting issues and client relations in areas of A/V, customer service and venue-related inquiries

Collaborate with Union Depot division leads, building tenants, caterers and other event vendors to ensure each private event is a success

Manage event administrative tasks including processing event agreements, invoices, payments and vendor commissions; record all event-related data in proper reports using systems such as Tripleseat, Active Campaign (CRM) and Square (POS); collect and verify vendor invoices

Assist with planning and execution of annual open house

Attend networking events to promote Union Depot as a premier event venue and build relationships with industry professionals

Stay current with event industry trends and best practices to continually improve event offerings and client experiences

Participate in regular team meetings and contribute ideas for venue improvements and event enhancements

Support the marketing team on Union Depot public events as needed throughout the year

Qualification

Event planningEvent management softwareCRM systemsMicrosoft Office SuiteCustomer service skillsCommunication skillsAttention to detailProblem solvingTeamwork