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TOTE Group · 18 hours ago

Accounts Payable Support Specialist

Tacoma, WA, US

Full-time

Onsite

Entry Level

$35K/yr - $61K/yr

2+ years exp

TOTE Services is a company focused on providing comprehensive accounts payable support across various locations and vendor types. The Accounts Payable Support Specialist is responsible for maintaining the vendor master file, processing invoices, and reconciling vendor statements to ensure timely payments.

LogisticsMarine TransportationTransportation

Responsibilities

Open, sort, and scan physical and electronic accounts payable mail into the imaging system

Verify the accuracy of information captured by the imaging system and make necessary corrections

Maintain and protect the integrity of the vendor master file:

Review new vendor packets for completeness and follow up with vendors to obtain missing documentation

Verbally confirm and document all additions or changes to sensitive vendor data to prevent fraudulent activity

Accurately enter vendor information into the accounting system

Monitor and distribute emails from the accounts payable mailbox in a timely manner

Deliver exceptional customer service to internal departments and external vendors

Reconcile vendor statements and resolve discrepancies promptly

Perform other related duties and special projects assigned

Qualification

Accounts Payable ExperienceMicrosoft Office ProficiencyAttention to DetailOrganizational SkillsDocument Imaging SystemsSpanish FluencyCommunication SkillsTeam Collaboration