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Summerhill Landscapes Inc · 1 day ago

Office Administrator Assistant (Sag Harbor, NY)

Sag Harbor, NY

Full-time

Onsite

New Grad, Entry Level

$21/hr - $23/hr

Summerhill Landscapes Inc is seeking an Office Administrative Assistant to manage the front desk of their office in Sag Harbor. This role serves as the first point of contact for clients, partners, and vendors, requiring excellent communication and organizational skills.

Home and GardenLandscapingProject Management

Hiring Manager

Jennifer Gutierrez

Responsibilities

Answers and transfers phone calls, screening when necessary

Welcomes and directs visitors and clients

Maintains filing systems as assigned

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings, and appointments for managers or supervisors

Prepare agendas and schedules for meetings as needed

Maintains office supplies and coordinates maintenance of office equipment

Order supply for yards and field workers, including uniforms, handheld equipment, etc

Oversees distribution of the mail

Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed

Oversee Conference registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required

Oversee the organization and maintain the permits and renewal calendar

Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.)

Manage the renewal of all permit registrations/2290/special permits annually

Manage the renewal of landscaper/contractor permits as needed

Enter cash receipts

Qualification

Microsoft Office SuiteCustomer serviceVerbal communicationWritten communicationClerical proceduresSpanish proficiencyOrganizational skillsAttention to detailWork independently