Hired by Matrix, Inc ยท 2 hours ago
Trading Floor Executive Assistant
New York, NY
Contract
Onsite
Mid Level
3+ years expHired by Matrix, Inc is a global financial institution seeking a Trading Floor Executive Assistant. The role involves providing high-level administrative support, managing calendars, and interacting with staff across various levels in a fast-paced environment.
Human ResourcesMarketingStaffing Agency
Responsibilities
Performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team
Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings
Interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role
Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision
Adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals
Qualification
Required
Minimum of 3 years of experience in an Executive or Administrative Assistant role
Trading Floor experience is a plus
High school diploma or GED is required
Being able to multi-task in a fast-paced environment
Experience in calendar management
Adaptable team player
Good problem-solving ability
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills and excellent telephone etiquette
Tact and good judgment in confidential situations and proven experience interacting with senior management
Preferred
Bachelor's degree preferred
Company
Hired by Matrix, Inc
Hired by Matrix is a staffing and recruiting company specializing in administrative, clerical, and marketing staffing services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
S
Sharon Olzerowicz
President/CEO
Company data provided by crunchbase