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St. Paul Public Housing Agency · 1 day ago

Administrative Support Technician

St Paul, MN

Full-time

Onsite

New Grad, Entry Level

0+ years exp

The St. Paul Public Housing Agency is one of the nation’s highest ranked housing agencies, committed to serving the community by providing affordable, quality housing. The Administrative Support Technician is responsible for a wide variety of office support activities, including typing documents, maintaining filing systems, and coordinating office supply needs.

GovernmentReal EstateSocial Impact

Responsibilities

Type letters, memos, reports, and other documents related to departmental activities. Type, assemble, distribute and mail forms, correspondence, and documents. Process invoices and purchase orders. Notarize documents where needed

Maintain filing, databases and other record keeping systems for the department. Solicit current contact information, data and documents from Contractors, vendors and staff as needed to maintain current files and databases

Enter department data to maintain and update required reports, manuals and databases

Additional Administrative Support duties include, but not limited to:

Responsible for distribution of departmental mail, faxes, and similar documents

Receive and record messages for personnel

Schedule and confirm attendance at meetings and makes space arrangements

Take and prepare minutes of departmental and staff meetings

Track deadlines for assignments given to Maintenance Contracts staff

Obtain current data from HUD, the Department of Labor and other Agencies as needed to maintain databases

Coordinate servicing of office equipment and telephones

Coordinate office supply needs for department and other staff; assist in selection, process orders, distribute supplies

Assist in the design and formatting of forms and documents

Must abide by all Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by the PHA

Must travel to various PHA sites and other locations that are required by the nature of the work

Performs other duties of a similar nature or level

Qualification

Customer service techniquesUsing computer softwareMaintaining filesDatabasesBasic record keepingTelephone etiquetteFilingOffice equipment operationEnglish grammarCommunication skillsInterpersonal skills