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State of Delaware · 9 hours ago

Records Management Specialist

Delaware, United States

Full-time

Onsite

Entry Level

1+ years exp

The State of Delaware is seeking a Records Management Specialist to manage records for the Departmental Records Unit. The role involves processing records requests, ensuring compliance with laws, and maintaining various record-keeping systems.

Government

No H1B

Responsibilities

Coordinates and manages the maintenance, storage, retrieval, retention, and disposal of an organization’s records including physical, electronic, and digital files, documents, reports, and other information

Applies and ensures compliance with applicable laws, rules, regulations, standards, policies, and procedures, including procedures on security, confidentiality, and authorized access of records

Reviews, processes, and evaluates information for completeness and accuracy, and resolves discrepancies by researching and correcting inaccurate records

Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information

Prepares, maintains, and implements records retention schedules and disposes of records in accordance with legal and organizational requirements

Recommends appropriate length of retention period, method of storage and disposal, and consults with records management or storage facility staff, as required

Uses a variety of card files, microfiche/microfilm records, logs, and imaging or information systems, as well as computer software, to enter, update, modify, delete, retrieve, and report on information, records, and documents

Performs office support activities such as preparing and distributing correspondence, billing, payment, or other documents; or creating, maintaining, updating, and merging documents or data

Participates in developing and maintaining quality control and related records handling and management procedures, practices, and guidelines

Educates and trains staff on proper record-keeping practices and policies

Monitors and evaluates the performance of record-keeping systems and makes recommendations for improvements

May evaluate and fulfill requests from the public and state agencies for public records

Performs other related duties as required

Qualification

Records managementDocument processingAutomated information systemsComputer software proficiencyStaff training

Required

One year of experience in record keeping such as maintaining, filing, tracking, and retrieving physical, electronic, and digital documents, reports, or other information

One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities

One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data

Six months' experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases

Possession of an Associate's degree or higher

Applicants must be legally authorized to work in the United States

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process

Criminal background check: A satisfactory criminal background check is required as a condition of hire