The Choice, Inc. · 1 week ago
Senior Grants Manager
Washington, DC
Full-time
Hybrid
Senior Level
$90K/yr - $100K/yr
7+ years expThe Choice, Inc. is managing a search for a Senior Grants Manager for a national conservation organization. The role involves coordinating a complex project funded by federal grants and private contributions, ensuring compliance, and leading project delivery.
ConsultingEmploymentHuman ResourcesProfessional ServicesRecruitingStaffing Agency
Hiring Manager
Allison Gierszewski
Responsibilities
Establish robust grant monitoring routines (financial, programmatic, risk/compliance) for both federal awards and private funds; maintain clear documentation and audit readiness at all times
Operationalize requirements under OMB Uniform Guidance (allowable, allocable, reasonable costs), indirect cost limitations, and approvals/permits; maintain evidence of compliance
Where applicable, design and manage subgrantee monitoring processes, collecting, and analyzing data, documenting results, and identifying and discussing implications, including initial review and risk assessment of potential subgrantee operational and organizational risk, performance reviews, review of subgrantee audits, review of subgrantee audit findings and corrective action plans, and issue management decisions when needed
Proactively interpret and assess subgrantee risks, provide technical assistance as necessary and surface and address issues
Ensure agreements and amendments follow proper authorities and signatures and, where relevant, support multi‑party structures
Build and manage a master project plan (milestones, dependencies, risks, change control) spanning multiple awards and sub‑projects; lead recurring stand‑ups and cross‑functional reviews
Develop and maintain an in-depth understanding of funding mechanisms, funding requirements, budget conditions, and spending status for all grants and awards
Track deliverables to commitments in cooperative/task agreements and private funding agreements; drive timely issue resolution and decision-making with stakeholders
Coordinate with Finance to align budgets, encumbrances, payments, and reconciliations across federal and private sources; maintain clear linkage between budgets and deliverables in Fluxx
Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial funder reports; ensure that funder financial reports are both timely and accurate
Prepare drawdown/supporting documentation, maintain auditable trails, and contribute to internal/external financial reports
Maintain accurate grant records in Fluxx (applications, agreements, payments, reports, closeout); uphold data integrity standards and naming conventions
Coordinate annual and program‑specific reporting cycles (including the standard annual report due October 31 unless otherwise specified); aggregate outcomes, metrics, photos/media, and narrative
Create executive‑ready dashboards and briefs for leadership and funders; contribute to Board reporting as requested
Close out all grants according to the funder's requirements and the organization’s policy, and reconcile all final deliverables and payments, in conjunction with finance and program staff
Maintain a live risk register (financial, compliance, schedule, stakeholder, reputational); propose mitigation strategies and document decisions
Conduct periodic internal compliance checks; prepare for monitoring visits and audits
Serve as a point of coordination
Facilitate information sharing and best‑practice documentation
Qualification
Required
At least 7 years of experience in complex project management and grants administration, including federal award compliance (2 CFR 200) and multi‑fund portfolios
Demonstrated success implementing grant monitoring frameworks, subrecipient oversight, and audit‑ready documentation
Proficiency with grants systems (preferably Fluxx)
Company
The Choice, Inc.
The Choice, Inc. is proud to be a women-owned agency with a highly personalized approach to recruitment.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kate Brady Lyons
Chief Executive Officer
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