Darwin Recruitment ยท 1 day ago
Payroll UKG Ready Specialist
California, United States
Full-time
Onsite
Entry, Mid Level
2+ years expDarwin Recruitment is seeking a Payroll Tax Specialist III who will process all aspects of payroll tax while providing a high level of customer service. The role involves overseeing payroll and tax systems, managing client communications, and ensuring compliance with tax regulations and procedures.
Staffing & Recruiting
Hiring Manager
Luchian van der Merwe
Responsibilities
New client setups in tax software which may include but not limited to ensuring accurate tax code setup, bank account setup, tax rates, EINs, importing historical data, working with clients to obtain tax POAs and TPA access, EFTPS enrollment
Work with Agencies to establish TPA accounts and complete required testing by agency
Amendment processing
Cash care and bank reconciliation for payroll taxes, ensuring accurate processing of refunds, collections, and NSF transactions
Process tax payments for checks, debits, and credits to tax agencies, including utilizing the EFTPS system and filing the necessary tax coupons
Interim quarter filings on a weekly basis
Manage Quarter and Year-End tax filings, including conducting variance reviews
Data exchanges with agencies
Verify and maintain the accuracy of tax program setup
Collaborate with other departments to ensure accurate tax filings and completion of payroll adjustments
Manage tickets by conducting research, communicating with clients, coordinating with agencies, and handling abatements
Generate a weekly report on "Applied For EINs," collaborate with team members and clients to gather necessary details, and update records accordingly
Ensure a high rate of client retention by delivering exceptional and reliable service
Stay up to date with payroll processing systems and changes in wage and tax laws while coordinating with federal, state, and local tax agencies on behalf of clients
Maintain all client files in compliance with internal procedures and organizational standards
Foster and maintain positive working relationships with clients and coworkers to uphold a strong service reputation and ensure quality interactions
Develop and maintain internal Standard Operating Procedures (SOPs) to ensure consistency and efficiency in processes
Researching and resolving account and payroll-related questions, concerns, and problems for clients in a friendly and timely manner
Overtime work may be required during quarter end and year end reconciliation months
Performing other duties as assigned
Qualification
Required
Associates degree in accounting, business, or a related field; or equivalent combination of education and experience
2+ years of accounting experience or similar work environment
Strong organization, oral, and written communication skills
Ability to work independently and manage multiple projects and deadlines
Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software is a must
Ability to analyze data with attention to detail
Demonstrated expertise in customer service and problem resolution, with a strong customer service orientation
Experience with UKG and MasterTax systems
Ability to maintain accuracy and attention to detail while working efficiently in a fast-paced environment
Ability to think independently and proactively resolve issues
Strong understanding of payroll tax regulations, analytical skills to research and resolve discrepancies, and proficiency in payroll tax systems to troubleshoot tax-related issues effectively
Company
Darwin Recruitment
Founded in 2001, Darwin Recruitment is a leading global STEM recruitment business with a specialist focus in Technology, Renewable Energy, Life Sciences, Space & Satellite, and Engineering.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase