Vaco by Highspring · 22 hours ago
Executive Assistant
Morrisville, NC
Full-time
Hybrid
Senior Level, Lead/Staff
$75K/yr - $90K/yr
10+ years expVaco by Highspring is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to multiple leaders within their client's organization. This role requires exceptional attention to detail and strong communication skills, focusing on managing complex calendars, coordinating travel, and supporting various projects.
Staffing & Recruiting
Hiring Manager
Emma Pike
Responsibilities
Manage complex, dynamic calendars for multiple team members, including scheduling meetings, coordinating availability, and anticipating conflicts
Prioritize and manage shifting demands with sound judgment and a high level of discretion
Prepare leaders for upcoming meetings by organizing materials, agendas, and logistics
Coordinate detailed domestic travel itineraries, including flights, hotels, ground transportation, and expense considerations
Prepare comprehensive travel briefs and ensure seamless execution of all arrangements
Handle last‑minute changes and troubleshoot travel challenges as they arise
Plan, coordinate, and execute internal and external meetings, team events, offsites, and executive gatherings
Manage venue research, vendor coordination, catering, A/V needs, materials preparation, and attendee communications
Ensure high‑quality experiences and efficient event operations
Provide support for special projects, operational initiatives, and cross‑functional tasks as assigned
Assist with presentation creation, document preparation, expense reporting, and data organization
Maintain confidentiality when handling sensitive information
Qualification
Required
10+ years of Executive Assistant or senior-level administrative experience, preferably supporting multiple leaders
Financial services industry experience strongly preferred
Proven success managing complex calendars and high-volume meeting workflows
Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
Excellent communication skills, both written and verbal
Highly organized, resourceful, and able to operate independently with minimal direction
Ability to anticipate needs, solve problems quickly, and maintain composure under pressure
Demonstrated professionalism, discretion, and commitment to service excellence
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase